PE - Bookkeeping & Administration Specialist (Quickbooks)

About MyOutDesk

Are you a detail-oriented administrative professional with a strong foundation in bookkeeping and payroll? MyOutDesk (MOD) is seeking a Bilingual Administrative & Bookkeeping Specialist to support the financial and operational backbone of high-growth U.S. businesses. We are looking for a versatile "Right-Hand Partner" who can seamlessly pivot between managing payroll and vendor relations to high-level data entry and administrative coordination.

This role is ideal for someone who understands that accurate financial data is the heartbeat of a successful company. You will manage the full lifecycle of business administration—from processing invoices and reconciling accounts to coordinating with field teams and vendors.

Responsibilities:

• Financial Management: Process accounts payable (AP), accounts receivable (AR), and monthly bank reconciliations to ensure financial accuracy.
• Payroll & Data Entry: Manage payroll processing and maintain organized digital file structures for audit-readiness.
• Vendor & Operations Coordination: Act as the primary contact for vendors to confirm orders, track invoices, and manage payment timelines.
• Administrative Triage: Handle professional email and phone correspondence, routing communications and scheduling field operations or meetings.
• Project Documentation: Prepare and maintain critical project files, including estimates, receipts, and compliance certificates.
• Process Improvement: Assist in developing SOPs and workflows to champion company-wide automation and efficiency.
• Client Service: Serve as a professional first point of contact for clients, addressing inquiries regarding payment terms and project updates.

Requirements

• Experience: 3+ years in administrative support, bookkeeping, or accounts management.
• Mandatory U.S. Exposure: Proven experience directly supporting U.S.-based companies or executives.
• English Fluency: Advanced/Fluent English (C1-C2) for professional verbal and written communication.
• Accounting Foundation: Strong understanding of bookkeeping principles; knowledge of US GAAP or international accounting standards is a significant plus.
• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Location: Ability to work on-site at our San Isidro headquarters in Lima.

Preferred Qualifications

• Software Proficiency: Experience with QuickBooks, Xero, or similar accounting platforms

Benefits

• Full-time Salary: Monthly compensation based on experience tier.
• Professional Stability: an employment contract from day one + all legal benefits.
• Healthcare: Comprehensive private health insurance (EPS) coverage
• US-Based Exposure: Direct experience working within the U.S. business ecosystem and multicultural teams
• Training: Ongoing development and growth opportunities within the MOD ecosystem
• Modern Workspace: A collaborative, high-tech office environment in the heart of San Isidro's financial district

IMPORTANT: Please ensure that you upload your resume in English.