Admin & HR Operations Executive, People

As an Admin & HR Operations Executive, you will manage end-to-end office logistics and vendor relations while ensuring HR compliance through meticulous database maintenance, payroll support, and labor law alignment.

What You Will Do

1. Office Administration

• Supervise outsourcing suppliers (office leasing, sanitation, stationary, pantry supplies, etc.)
• Organize internal events like birthdays, TGIF, and bootcamps.
• Act as the primary contact point for welcoming guests and managing front-desk professional standards.
• Consolidate and verify taxi, phone, utility bills, and all business trips (flights, hotels, visas)
• Assist expatriate employees with government paperwork, including visa, work permit, temporary residence
  cards.
• Maintain records of company assets (e.g., MacBooks) and manage parking card registrations.

2. HR Operations and Compliance

• Update and maintain employee databases is 100% accurate, up-to-date, and that all digital and physical
  personal profiles are complete.
• Manage personal income tax (PIT) and dependent registration for employees.
• Monitor monthly timesheet and leave requests to ensure accurate data for payroll
• Support the team with onboarding logistics, termination processes, and local authority paperwork.
• Manage the contract review, ensure the compliance with the Labor Code
• Perform other tasks on Line Managers’ assignment.

Who You Are

• Bachelor’s degree in Marketing, Business Administration, or related field
• Proficiency in Vietnamese & English
• Minimum of 2 years of experience in Admin or HR Operations.
• Experience in a digital marketing agency is a plus.
• Tasks & time management skills, proactive attitude are prioritized.
• Result-driven and have a good sense of responsibility as well as a strong enthusiasm.
• Good communication skills.
• Excellent MS Office skills (MS Excel, MS PowerPoint).
• Ability to multi-task in a fast-paced environment.
• Proven organizational skills and attention to detail, as well as the ability to prioritize and work well in an environment with competing demands

Why You’ll Love It

• Competitive Salary
• Performance Review (2 times per year)
• Performance Bonus (1 time per year from 0.5-3 months salary amount)
• Annual Leave: 15 days and other leave types
• Private Health Insurance
• TGIF, monthly birthday, and other fun events
• MacBook to be provided
• Good chance to explore new trends in the digital market
• Opportunity to learn and work with the most advanced advertising technology platforms
• Work in a professional, active, international and dynamic environment