Senior Executive, Event

Job Description

The Senior Event Executive is responsible for supporting the design and delivery of the OGA Event experience for our customers. Working alongside Sales, Marketing and Operations, the Senior Event Executive will help ensure all elements are aligned to create a successful OGA Event Experience.

Key responsibilities for this role:

• Support development of the Event’s strategy and direction
• Support the design of the Event experience, ensuring a high-quality level of delivery in support of the Event’s strategy and customer needs
• Continuously develop industry knowledge through internal and external relationships
• Develop, improve, and implement the overall customer experience of the Event
• Build Event loyalty with customers in understanding both specific and wider market needs, feeding trends/ issues back into the Event Manager as input to Event strategy
• Liaise with Sales, Marketing and Operations teams to ensure all elements of the Event are in alignment to set up for success
• Negotiate with venues and suppliers with Operations team for Event specific requirements
• Support Event Manager in overseeing Event floorplan, escalating any strategic decisions required
• Support financial goals of the Event, working closely with the Event Manager
• Perform additional responsibilities as assigned towards successful Event delivery

Pre-event

• Manage and administer online registration, payment for events, and participant database
• Plan venue layouts and programme schedules
• Plan event logistics and coordinate with relevant parties for operational requirements
• Plan and arrange for on-site manpower and other resources

On-site requirements

• On-site event management to ensure successful execution of the event
• Coordinate with internal and external personnel for on-site operations such as venue and equipment setup, signage, delivery arrangements, IT/communication equipment, registration needs, secretariat requirements, meals, etc.
• Manage manpower and other resources on-site
• Manage event related arrangement for international delegates/participants
• Accommodation and transport arrangement for international delegates/participants
• Preparing delegates/participants information packs and papers
• On-site management of event from start to end, managing the flow of sessions, oversee registration, ensure all requirements are met, liaison with vendors etc.
• Handling queries and troubleshoot issues on-site

Qualifications

To be successful in this role you will need to have:

• Bachelor's Degree in Business, Event Management discipline or equivalent years of practical relevant experience
• Min of 3 years and above of experience in leading/ executing event management
• Ability to collaborate with multiple internal stakeholders and other functions to ensure successful implementation of event
• Experience in project management
• Excellent verbal and written communications skills with follow-through skills and strong presentation skills
• Creative mind-set towards designing and desire to develop skills and knowledge
• Possess a knack for multi-tasking and take pride in flawless work
• Dynamic team player

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s 
some of what you can expect when you join us. But don’t just take our word for it – see what our 
colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• Strong wellbeing support through EAP assistance, mental health first aiders and more
• Recognition for great work, with global awards and kudos programmes 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.