Specialist at the School of Medicine (maternity leave cover)

Job Description

The specialist performs the following job duties:

- Planning, coordinating, and managing the work schedule of the Dean of the School of Medicine: organizing external and internal meetings, phone calls, and interviews; maintaining and updating the Dean’s work calendar;
- Tracking incoming documents and correspondence for the School’s leadership and faculty, and ensuring their timely delivery;
- Managing the School’s record-keeping and document flow;
- Preparing and registering official letters in Russian, Kazakh, and English;
- Taking and recording minutes at School meetings;
- Providing administrative support to the School’s faculty regarding the provision of necessary office supplies, software, printed materials, classroom reservations, and technical support;
- Providing logistical support for School events, including the arrival of delegations from the School’s strategic partner university;
- Maintaining records and overseeing the School’s material and technical resources;
- Performing other duties and tasks within the scope of the School’s goals, objectives, and needs.
- To carry out the tasks assigned by the immediate supervisor and the University administration in a timely and proper manner within the scope of one’s job duties and authority;
- To comply with the requirements of the legislation of the Republic of Kazakhstan and the University’s internal documents;
- To be responsible for maintaining labor and work discipline;
- To be responsible for ensuring the integrity of official documents

Requirements:

Knowledge of the Republic of Kazakhstan’s education legislation;
Ability to handle large volumes of information;
Skills in document management and organizing administrative processes;
Analytical skills;
Proficiency in writing;
Fluency in the national language, Russian, and English (spoken and written);
Knowledge of MS Office programs

Qualifications

A professional degree, preferably from a higher education institution where instruction is conducted in English.

Preferred fields of study:

- education administration;

- management;

- public health;

Skills and Abilities:

Communication and organizational skills;
Analytical and critical thinking skills;
Ability to work independently and as part of a team;
Ability to complete tasks within tight deadlines;
Ability to multitask.

Additional Information

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Обратите внимание, что мы даем обратную связь только тем кандидатам, которые включены в шорт-лист.

Процесс отбора и найма

Процесс отбора и найма в Назарбаев Университете включает в себя следующие этапы: предварительный отбор, оценка (например, технические навыки/способности, личные качества, достижения, практические упражнения и неформальные собеседования) на основе анализа опыта и навыков, а также мотивация. Официальные интервью являются завершающим этапом отбора. Как правило, они основаны на профессиональных ценностях и моделях поведения и проводятся на английском языке. Мы просим вас поделиться своими взглядами и ценностями, чтобы определить, насколько они соответствуют основным ценностям Назарбаев Университета.

Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications, assessments (e.g. technical skills/capabilities, aptitude, personality, work samples, in-basket exercises, and informal interviews), and motivation.

Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values  to identify how they fit into  Nazarbayev University core values