Executive Assistant / Task & Email Manager

Outsourcing Advantage is seeking a highly organized and proactive Executive Assistant / Task & Email Manager to support our executive team with daily operations, communication, and project coordination. This role is pivotal in ensuring seamless communication, organization, and task management across multiple projects and departments. The ideal candidate will play a key part in keeping projects on track, managing follow-ups, maintaining professional standards in all correspondence, and ensuring that deadlines, requests, and priorities are handled efficiently and accurately.

Key responsibilities include:

• Manage and organize manager’s emails, ensuring nothing is missed
• Track and follow up on project tickets, requests, and daily tasks
• Handle task management and make sure deadlines are met
• Coordinate follow-ups with team members, vendors, and clients
• Keep project communication organized and updated
• Assist management with scheduling, reminders, and administrative support
• Ensure all tasks are completed on time and properly followed up

Requirements

• Strong English (written and spoken)
• Excellent communication skills
• Highly organized and detail-oriented
• Strong follow-up skills and ability to stay on top of multiple tasks
• Comfortable working with email systems and task/project management tools
• Responsible, professional, and proactive attitude

Preferred (Plus):

• Experience working in an architecture, construction, or engineering company
• Familiarity with project management tools, CRMs, or ticket systems

Benefits

• Opportunity to work on diverse and exciting projects.
• Supportive and collaborative work environment.
• Weekly payments.
• Weekly Incentives based on performance
• Weekends off.
• Hiring Bonus
• Growth Opportunities
• Referral Bonus
• National holidays pay double the hourly rate
• US Holidays Off when applicable
• Best work environment in Santiago
• Morning shift available.
• Back-office positions