GM Assistant, Biospringer China

Job Description

• Coordinate and maintain GM’s calendar; schedule and arrange for meetings, appointments, travel and all other activities accordingly.

• Arrange and take part in management meetings and other important meetings; Follow up with the meeting owner regarding the relevant meeting minutes and actions taken to close the loop.Ensure efficient and professional operation of GM’s office during his absence.

• Collect, justify and help to monitor the reimbursement and other related activities of GM’s direct reports based on the company’s relevant policies and rules.

• Handle various assignments involving some confidential information.

• Collect and consolidate weekly or monthly reports.

• Support liaison with all and other managers to follow up actions and events.

• Assist in the preparation of the documents required (PPT, Excel, Word, etc.).

• Communicate, receive and interact with Group contacts and external important partners.

• Organize the GM's travel and hotel reservations for domestic and international travels; check, prepare and apply for visas and so on

• Support activities and events as required.

• Play as the role of contact window of GM office when needed.

• Responsible for the office administration works and office daily management.

• All other jobs requested

Qualifications

• Effective verbal and written skills in English for presentation and communication, French speaker highly valued.
• 5-10 years of experiences as executive assistant or equivalent work in the multinational company.
• Good computer skills (Excel, Word, PowerPoint).
• Good communication skills, analytical skills, and problem solving skills.
• Self-motivated, sense of serving, willing to work under pressure.
• Remain flexible, proactive and resourceful with a high level of professionalism and confidentiality is crucial to this role.
• Attention to details and accuracy
• Can work independently, ability to handle issues tactically