Personal Assistant Factory Manager

Job Description

• Factory Manager Assistance 

•     Provide administrative services and direct support to the Factory Manager.

• Plant Cleaning & Housekeeping

  • Responsible for maintaining overall plant cleanliness and housekeeping standards.

• Scrap Material Management

  • Organize and oversee disposal and proper handling of scrap materials.

• Uniform Supply & Maintenance

  • Provide employees with uniforms and ensure regular cleaning and upkeep.

• Service Provider Management

  • Manage and follow up with multiple service providers, including a) Cleaning services b) Hazardous waste disposal c) Used equipment oil disposal d) Non‑hazardous waste disposal e) Scrap disposal f) Uniform supply g) Uniform laundry services

• Vendor Performance & Invoices

  • Track service providers’ invoices, contracts, and performance to ensure compliance and efficiency.

• Procurement Support

  • Create and process PRs (Purchase Requisitions) and POs (Purchase Orders) for the operations team.

• Cross‑Department Communication

  • Coordinate with HR, Finance, and Purchasing departments to facilitate operational needs.

• Systems & Filing Procedures

  • Develop and implement new filing procedures and organizational systems.

• Visitor & Expat Logistics

  • Arrange accommodation, catering, cleaning, security, and transportation for plant visitors and expatriates.

• Expense Management

  • Process expense reports for the Operations Director and plant management.

• Meeting Support

  • Record minutes of director’s meetings and follow up on action plans and corrective actions.

• Operations Reporting

  • Prepare reports by collecting, analyzing, and presenting operational data.

Qualifications

• Education: Bachelor’s degree in business.

• Experience: 3–5 years in operations, administration, or plant support.

• Technical: MS Office, SAP systems, documentation control.

Additional Information

Role within the organization

Reporting to: Factory Manager.

job Location:

Nubariyah, West Nubariyah, Egypt