Document Controller

Job Description

• Use New PRODOM for day-to-day activities such as registration and integration of contractor-received documents, registration of transmittal sheets, definition and launch of review workflows (maintenance of a distribution matrix for this), follow-up and expediting of reviewing process, compilation of commented document, preparation of transmittal sheets out and transmission back to contractor. control the conformity of contractor-issued documents with regard to Project specifications and standards, using special tools for automatic control, commenting on the conformity of documents, and rejecting documents as necessary. Training of personnel to the EDMS tools.
• To perform quality check of contractor documentation and make sure of timely validation.
• To timely report to the Document control lead, highlighting progress and encountered areas of concern.
• To liaise with Lead DCC for the settings, system bugs and maintenance of EDMS (New PRODOM) within the Project.
• To adopt and demonstrate exemplary behavior with regard to H3SE, to implement and control H3SE rules and requirements within his/ her area of responsibility.
• To be informed of Company Specifications (GS’s/GR’s), GPI Iraq Project and Corporate procedures, etc. related to Documentation Management and their application to the Project.
• To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all others aspect related to document quality.
• To coordinate with other Departments as necessary for the management of technical documentation and correspondence.
• As a general manner, to provide assistance to the whole Project team for all matters related to documentation management activities.
• To observe and impose strict confidentiality in the performance of documentation management during the tendering phase and as a general manner all along the course of the Project.

Qualifications

• Minimum 6 years of professional experience, with at least 3 years specifically dedicated to Document Control in Oil & Gas EPC projects or major infrastructure projects.
• Proven track record in Document Control management, overseeing the full lifecycle of technical and project documentation.
• Demonstrated ability in resource planning, decision-making, and coordinating documents flows between contractors and stakeholders.
• Languages: Fluency in English language is mandatory

Additional Information

• Job location(s): Turkey / Istanbul

• Status: Residential

• Date of mobilization: 01/07/2026

• Duration: 1 year, renewable