People Operations Associate

As Authentic scales across both our New York and Dayton offices, we're building out the People team to support our employees and create a workplace experience that grows with us. We're hiring a People Operations Associate to be the on-the-ground HR partner for our Dayton office and the operational backbone of our people function. You'll handle the day-to-day work that keeps the People team running smoothly — onboarding, interview scheduling, HR support, office operations, and team events — while partnering closely with our Head of People to build the systems that make Authentic a great place to work. This role reports to our Head of People.

What You'll Do

• Serve as the primary HR point of contact for our Dayton office, supporting employees with day-to-day questions and operational needs
• Coordinate onboarding for new hires across both offices, ensuring a smooth start from offer signing through their first 90 days
• Schedule interviews across both offices, partnering with hiring managers, candidates, and recruiters to keep the pipeline moving
• Approve and reconcile timesheets for hourly employees, ensuring accuracy and timeliness
• Manage day-to-day office operations in Dayton, including supplies, vendors, facilities, and the overall workplace experience
• Coordinate employee events, weekly team lunches, and culture initiatives that strengthen connection across both offices
• Support candidate experience by helping with logistics, communication, and improvements to the recruiting process
• Maintain accurate employee records in our HRIS and support people-related data, reporting, and audits

Who You Are

• 1–3 years of experience in people operations, HR, recruiting coordination, or office management — bonus if at a startup or in a fast-paced environment
• Exceptionally organized and detail-oriented, with a track record of juggling multiple priorities without dropping balls
• Strong interpersonal skills and high emotional intelligence — you make people feel welcome and supported
• Discreet and trustworthy with confidential information
• Comfortable with ambiguity and excited about helping build processes from scratch
• Tech-savvy and quick to pick up new tools (HRIS, ATS, scheduling tools)
• Based in Dayton or willing to relocate, and able to be in the Dayton office 5 days a week
• Preferred: hands-on experience with Greenhouse (our ATS) and ADP (our HRIS)

The base salary range for this position is $60,000 - $70,000 per year, depending on experience, skills, and qualifications.