The VP Internal is responsible for overseeing the administrative tasks of the executive team, including scheduling meetings and managing communication channels. They work closely with the co-chairs to ensure effective coordination and collaboration within the team.
### Responsibilities
Promote an inclusive and welcoming environment for executives and members
Facilitate executive team meetings and take meeting minutes
Delegate internal-related tasks effectively and oversee the Internal Associate
Track executive attendance and weekly hour logs and report updates to the Chairs
Complete room bookings for meetings and events in a timely manner
Coordinate CUS newsletter submissions and complete required promotional forms for SISA events
Organize and maintain mailing lists, databases, and internal records
Plan and organize executive socials and team bonding activities throughout the year
Assist executives with administrative and operational duties
Be timely with deadlines and respond to all Slack messages within 24 hours
Mandatory attendance at all executive meetings and SISA events
Participate in boothing events for minimum 4 slots (30 minutes each)
Adhere to the three strike system in case of no show at meetings and/or SISA events without a valid reason
### Qualifications
Proficient in Google Workspace platforms including Google Forms, Google Calendar, Google Sheets, and Google Drive
Comfortable organizing databases, tracking systems and attendance records
Strong written and professional communication skills
Detail-oriented with strong administrative and multitasking abilities
Previous knowledge of room and equipment bookings is an asset
Co-op and exchange candidates MUST have availability and flexibility to dedicate sufficient time to SISA's activities and fulfill responsibilities effectively
