VP Logistics

Summer and first semester: 11-13 hours/week

Second semester (prior to Commerce Night): 14-17 hours/week

Lead the event procurement process (venue, decor, awards), including sourcing, evaluating, and selecting vendors to ensure best value and alignment with event needs. 

Liaise with vendors and the venue’s catering and bar services.

Develop and execute a decor vision that elevates the event atmosphere and guest experience, and present design proposals to the Commerce Night team for input.

Coordinate ticket sales on ticketing softwares alongside the Commerce Night VP Finance and VP Technology.

Create a detailed runsheet and itinerary for Commerce Night, and ensure that it is adhered to on the night of.

Coordinate seating arrangements and draft invitations to all guests.

Collaborate with the Marketing Portfolio to promote ticket sales and create day-of event graphics (e.g. slideshow, pamphlet, certificates, thank you cards, etc.).

Oversee the printing of award certificates and plaques.

Collaborate cross-functionally to implement and coordinate logistics for the inaugural Group & Individual Awards Information Session. 

Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team.

Mentor 2 Logistics Associates, who will be hired in the fall.

Intrinsically motivated with strong organizational skills and attention to detail across multiple moving parts. 

Clear, professional verbal and written communication skills to coordinate with vendors and internal teams. 

Strong problem solving ability, time management skills, and resilience to adapt quickly to last-minute changes. 

Ability to manage timelines, execute under time constraints, and take high levels of ownership. 

Proactively anticipate and mitigate potential logistical issues.

Basic design sense for decor and event aesthetics. 

Previous event planning experience will be considered an asset.

Gain strong communication skills from liaising with multiple vendors in the planning process for the Commerce Night Gala.

Experience in decision making and event coordination for a large-scale event with 450+ attendees.

Strengthen cross-functional collaboration skills by working across all departments to deliver a cohesive event. 

Directly shape the Commerce Night attendee experience through decor, seating, and overall event flow. 

Build adaptability by responding to real-time challenges and adjusting plans under pressure. 

Gain experience promoting and supporting the awards process, including contributing input on evaluation criteria and helping ensure a fair and transparent selection process.