Category Specialist (IM)

Job Description

The IM Contracts Specialist is responsible for coordinating, administering, and governing contracts related to Information Management (IM) services, ensuring alignment between internal IM stakeholders and external suppliers. 

The role provides structure, visibility, and control across IM‑related contractual arrangements, supporting compliance with Element Six governance frameworks and enabling effective supplier engagement. 

Although this role does not require in-depth technical IM expertise, it does require partnering with internal IM to own technical sourcing, negotiation strategy, or system delivery. 

KEY RESPONSIBILITIES: 

• Coordinate the lifecycle of IM‑related contracts, from initiation through renewal or termination 

• Maintain accurate records of IM contracts, including key commercial terms, rate structures, and supplier details 

• Track contract milestones, expiry dates, renewals, and notice periods to ensure continuity and compliance 

• Support amendments to contracts resulting from rate reviews or negotiated changes 

• Act as the coordination point between IM teams and supporting functions (Procurement, Legal, Finance) on contract matters 

• Support internal stakeholders with contract visibility, status updates, and basic interpretation of contractual and commercial obligations 

• Ensure contract actions, including rate changes or extensions, align with internal approvals, delegated authority, and governance requirements 

• Coordinate contract‑related communication with IM suppliers and service providers 

• Support resolution of commercial or administrative contract issues with suppliers 

• Drive negotiations with suppliers to secure well positioned, competitive rates, working within approved frameworks and in collaboration with Procurement, IM and Legal where required 

• Ensure agreed rate changes and commercial adjustments are accurately documented and contractually reflected 

• Track supplier compliance with agreed commercial terms, renewals, and documentation requirements 

• Support compliance with Element Six commercial, legal, and IM governance frameworks 

• Ensure contracts follow approved templates, approval thresholds, pricing models, and documentation standards 

• Identify and escalate contractual, commercial, or pricing risks, lapses, or non‑compliance 

• Produce regular reports on IM contract status, renewals, rate positioning, and compliance metrics 

• Support audits and reviews by providing accurate contract documentation and evidence 

• Contribute to continuous improvements in IM contract coordination, commercial visibility, and governance processes 

Qualifications

• Bachelor’s degree in Business, Commercial Management, Administration, or a related field 

• Experience or training in contract administration, vendor coordination, or commercial governance (advantageous) 

• Experience managing IM/IT contracts 

• Experience in contract coordination, contract administration, commercial governance, or supplier administration roles 

• Experience working with multiple internal stakeholders across operational and governance functions 

• Exposure to contract lifecycle management, renewals, and commercial documentation 

• Experience supporting or coordinating supplier discussions on commercial terms or rate positioning 

• Strong experience with documentation control and structured governance processes 

• Strong organisational and coordination capability 

• High attention to detail and governance discipline 

• Commercial awareness, particularly around rate structures and controls 

• Clear written and verbal communication skills 

• Ability to manage complex information and multiple priorities 

• Strong Microsoft Office skills (Excel, Word, Outlook); familiarity with contract management tools advantageous

Additional Information

Right to work

All applicants must be able to provide documentation verifying their eligibility to work in the UK. Visa sponsorship is not provided for this role.