JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Admin Executive
Work Dynamics
The Admin Executive will be responsible for overseeing and managing administrative operations with a primary focus on soft services, asset management, and housekeeping functions. This role ensures smooth day-to-day facility operations and maintains high standards of workplace environment and service delivery.
Key Responsibilities
Soft Services Management
Coordinate and oversee all soft services including housekeeping, pest control, landscaping, waste management, and pantry services. Ensure service providers meet agreed service level agreements and quality standards. Conduct regular inspections and audits of soft service delivery and implement corrective actions where necessary. Manage vendor relationships and monitor contract compliance for all soft service providers.
Asset Management
Maintain comprehensive asset registers for furniture, fixtures, equipment, and other movable assets. Conduct periodic physical verification and reconciliation of assets across facilities. Coordinate asset tagging, tracking, and documentation in alignment with organizational policies. Manage asset lifecycle including procurement, deployment, maintenance, and disposal. Prepare reports on asset utilization, depreciation, and replacement requirements.
Housekeeping Operations
Supervise housekeeping staff and ensure cleanliness standards are maintained across all areas. Develop and implement housekeeping schedules, checklists, and quality control measures. Manage cleaning supplies inventory and ensure adequate stock levels. Address escalations related to housekeeping quality and implement improvement plans. Ensure compliance with health, safety, and hygiene protocols.
General Administration
Handle administrative correspondence, documentation, and record-keeping. Coordinate with various departments to support operational requirements. Assist in managing office supplies, stationery, and consumables inventory. Support facilities-related projects and initiatives as required. Prepare regular reports on administrative operations, expenses, and performance metrics.
Required Qualifications
Education: Bachelor's degree in Business Administration, Facilities Management, or related field
Experience: 2-4 years of experience in administrative roles with exposure to facilities management, soft services, or asset management
Skills:
- Strong organizational and multitasking abilities
- Excellent communication and coordination skills
- Proficiency in MS Office Suite (Excel, Word, PowerPoint)
- Knowledge of asset management systems and processes
- Vendor management and negotiation capabilities
- Attention to detail and quality consciousness
- Problem-solving and decision-making skills
Location:
On-site –Coimbatore, TNScheduled Weekly Hours:
48Job Tags:
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. We want the most ambitious clients to work with us, and the most ambitious people to work for us. Join us.
Key team members
Robert Kolar
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