Document Controller

Job Description

To manage, control, and maintain all project documentation in compliance with AECOM standards and RTA requirements, ensuring accuracy, traceability, and timely distribution of documents across stakeholders.

• Maintain and update the Document Management System (DMS) (e.g., Aconex, EDMS).
• Register, track, and distribute incoming and outgoing documents (drawings, reports, RFIs, submittals).
• Ensure proper document numbering, revision control, and version tracking.
• Archive project documents in line with company and client standards.
• Coordinate with engineers, consultants, contractors, and RTA representatives.
• Ensure timely submission of documents to the client and follow up on approvals.
• Manage transmittals and document workflows between all project parties.
• Ensure all documentation complies with RTA standards and project requirements.
• Perform quality checks on documents before submission.
• Maintain audit-ready document records.

Qualifications

• Diploma / Bachelor’s degree in Engineering, Business Administration, or related field.
• 5–12 years of experience in document control (preferably infrastructure projects).
• Experience working on RTA or similar government authority projects is a strong advantage.
• MS Office (Excel, Word, Outlook)
• Aconex / EDMS / SharePoint
• Basic knowledge of AutoCAD drawings (preferred but not mandatory)

Additional Information

• Generate weekly/monthly reports (document status, approvals, delays).
• Track pending documents, overdue submissions, and approvals.
• Maintain logs for RFIs, submittals, drawings, and correspondence
• Support implementation of document control procedures.
• Train project staff on document control systems if required.
• Ensure proper access control and security of documents.
• Minimum 3 years of work expereince in UAE is Mandatory

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.