Admin tMart

Job Description

Role Summary

We’re looking for a Admin to join the team and focus on growing our own Grocery Store “tMart”, which is the region’s first cloud store concept offering 30-minutedelivery of groceries at hypermarket prices. The service has expanded rapidly across Kuwait, UAE, Qatar, Jordan, Bahrain, Egypt, Oman and Iraq!
 

What's On Your Plate?

• Maintain and organize marketing files, documents, and databases.
• Collaborate with designers and the marketing team to task, review, and manage marketing comms, ensuring they align with campaign goals and brand guidelines.
• Track campaigns timelines, deadlines, and deliverables to ensure timely completion.
• Liaise with internal departments and external suppliers to facilitate project execution.
• Process invoices, quotation, and Debit notes related to marketing activities.
• Compile and analyze data to support marketing strategies and decision-making.
• Generate and distribute regular marketing reports to track the effectiveness of campaigns.

• Raising Purchase Orders (Regulars & Promotion) in the system and sending it to suppliers

• Update Internal database with order details (dates, vendors, quantity) and the suppliers’ details3. 

• Track Orders and ensure timely delivery.

• Communicates with the supplier and with the operations team in regards with the LPO/Delivery

• Generating and Sending Admin reports (Active Items, Customer Orders, Weekly Cost Update, Pepsi Data Sharing, QFA sales report, Purchase Order MTD)

• Sending Monthly Data Sharing to suppliers

• Checking the images in Talabat App weekly and uploading the ones that are missing

• Changing the barcodes, cost price and description as per operation’s request

• Updates the google sheet for all the changes in barcodes, price and description.

• Maintains the country’s Assortment/Google File

• Printing and stamping of documents

• Ad hoc related tasks as per managers request

Qualifications

• You have at least 3+ years of experience within data recording and the administrative field 

• You are very detail-oriented, structured and know how to prioritize -- you consider yourself as someone who delivers solutions and not bottlenecks to be solved.

• You are able to interact with senior-level executives and can manage the expectations of multiple stakeholders.

• You are someone energized by the unknown and look forward to learning each day on the job.

• You have excellent analytical and communication skills, and always like to be hands-on with several tools.