Pre-Construction Administrator (028-1061)

​​Looking for Philippines-Based Candidates

Job Role: Pre-Construction Administrator

Compensation range: $1400 AUD - $2000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: Full-time, This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.

Who The Client Is:
Our client is a South Australian residential and commercial building company with over eleven years of experience driving innovation and quality in the construction industry. The team is passionate about building and has established a strong reputation for delivering exceptional service and quality to clients throughout every stage of the build process.

Role Overview: 

As our Pre-Construction Administrator, you will play a key role in guiding residential construction projects through the pre-construction phase. Working remotely as part of the Lofty team, you will manage documentation and administration for council applications, building contracts, and related processes, ensuring accuracy and efficiency to deliver a smooth experience for clients, vendors, and suppliers.

Key Responsibilities: 

• Prepare contract letters, notices, and other documentation including build contracts, fencing notices, and council notices
• Join virtual meetings to assess project progress and capture detailed notes to share with internal and external stakeholders
• Review and update existing contracts and generate variations as needed
• Track and ensure all deadlines and conditions outlined in contracts are met, including signed variations, finance approvals, and authority to commence
• Maintain updated records, client files, and workflow spreadsheets, ensuring documents are saved in the correct file structure
• Coordinate remotely with councils, engineers, and other consultants via email, phone, and video
• Action all tasks, requirements, and requests in a timely manner as directed by the Operations Manager
• Ensure all forms and approvals are complete in the job file prior to build commencement
• Provide regular progress updates to clients on their project status
• Manage email correspondence and handle general administrative tasks as required

Requirements

Required Skills and Qualifications:

• Experience in a similar administrative or coordination role within residential construction
• Familiarity with the pre-construction process and residential building documentation
• A qualification in Construction Management, Business Administration, or a related field is desirable but not required
• Highly organised with the ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills in English
• Confident and professional communicator who can engage with clients, councils, and consultants
• High attention to detail with a focus on accuracy across contracts and documentation
• Experience with construction management software and Microsoft Office (Word, Excel, Teams)
• A genuine focus on delivering great outcomes for clients

Benefits

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• This is a remote role supporting Lofty Building Group from the Philippines
• You will supply your own laptop and agree to Lofty loading relevant programs and security software on your device
• Must be available during Adelaide business hours (ACST/ACDT)
• Available for Microsoft Teams meetings with video as needed throughout the working week
• Required to review and agree to Lofty's policies relating to Intellectual Property, Privacy, and Security
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)