Personal Assistant - Angola

Job Description

Robert Bosch Limitada is looking to hire a Personal Assistant who will support the managing directors with diary management and departmental administrative duties, which include but are not limited to: 

Calendar Management:

• Manage Managing Director’s calendar and set-up meetings.
• Daily managing the calendar, schedule appointment, allocate and distribute time based on priorities.
• Manage information inflow in a timely and accurate manner.
• Group coordinating conferences/workshops/functions/meetings as required

Office Administration:

• Act as a point of contact among leadership team, associates, clients, and other external customers.
• Act as an office manager by keeping up with office supply inventory.
• Ad-hoc secretarial duties for the department such as expense claims, ordering/purchasing of office consumables, filing, etc.
• Prepare and deploy general communications to all targeted audience.
• Preparation and distribution of agendas, minutes of meetings, presentations, etc.
• Providing secretarial and administrative support to the Regional Head.

Travel Management:

• Full understanding of the local travel policy and the application thereof.
• Make travel and accommodation arrangements.
• Coordinate travel, quotations, bookings, itineraries, and reconciliations for Local and Overseas trips in a timely manner.
• Coordinate travel agenda alignment with various stakeholders.

All other ad-hoc tasks requested daily.

Qualifications

Requirements

• Secretarial Diploma/ Office administration, management, or similar diploma/ degree
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven experience working as a personal executive assistant.
• Fluent in English and Portuguese

Experience 

• position
• Ability to manage conflicting deadlines
• Manage confidential information with discretion and professionalism
• Prioritisation - Ability to work with little guidance and independently with little supervision
• Good time Management

Skills

• Excellent Communication Skills
• Exceptional customer service skills
• Ability to multi-task
• Detailed orientated
• Proactiveness and strong initiative
• Ability to manage basic projects

Additional Information

By choice, we are committed to a diverse workforce and are an equal opportunity employer. Robert Bosch welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process.