Executive Assistant for Coaches / EOS / Consultants
Posted 3 days ago
Executive Assistant for Coaches / EOS / Consultants
Location: Remote (Work from Home) |
Schedule: Monday–Friday, 9:00 AM–6:00 PM (PST, CST, EST) |
Compensation: $1,250 USD/month first 90 days, $1,500 USD/month after
About the Role
This is the most trust-heavy role in the stack — built for founder-led expert businesses like coaches, EOS Implementers, consultants, and agency owners. Voice, brand fit, and executive maturity matter more than raw task volume, and the win is buying back founder time and attention.
What You'll Actually Do
- Manage inbox, calendar, meeting prep, follow-up, and CRM updates
- Support webinar, launch, and client onboarding admin
- Track action items and coordinate contractors
- Maintain client records, notes, and deliverable handoffs
- Deliver reliable right-hand execution, not task-rabbit work
Requirements
- 3+ years supporting a founder, coach, consultant, or agency owner
- Managed inbox triage for 20+ meetings/week for at least one executive
- 3+ of these tools for 12+ months: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, Kajabi
- launched webinars/events per month OR 30+ client follow-up tasks/week
- 12+ month tenure with same founder/client, or 2+ founder references available
- Excellent in both Verbal and written Communication Skills.
- Willing to undergo necessary training assessment as part of the recruitment process.
- Professional home office setup and reliable internet
Benefits
- Better Role Matching: You’re placed in roles where you can actually perform and grow, not just fill a seat
- Real Upside: Strong performers unlock raises, long-term stability, and future opportunities
- Work With U.S. Operators: Direct exposure to franchise owners and operators focused on growth and execution
- Real Ownership: Your work directly impacts operations. Less bureaucracy, more responsibility from day one
- Multi-Location Exposure: Work across multiple franchise locations and learn how scalable operations actually run
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ScaleSource is a dedicated recruiting agency that specializes in helping businesses find top-tier remote talent. Our expertise lies in understanding the unique challenges of remote hiring and tailoring our services to deliver exceptional candidates who not only meet job requirements but are also a strong cultural fit.
Key team members
Calvin Smith
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