Secretary (Tax & Legal)

Job Description

Are you a highly organised, proactive, and trusted administrative professional who thrives in a fast-paced, client-focused environment? Deloitte Tax & Legal is looking for an experienced Secretary to play a pivotal role in keeping our leaders, teams, and client engagements running smoothly.

In this role, you will be more than administrative support. You will be the person who brings structure to busy schedules, ensures important details are never missed, and creates a professional, seamless experience for Directors, Managers, colleagues, clients, and stakeholders.

What you will do

• Own and manage Directors’ diaries, including scheduling meetings, coordinating availability, and sending timely reminders.
• Prepare, type, format, and quality-check documents, meeting minutes, correspondence, and other business materials.
• Create polished PowerPoint presentations for internal discussions and external stakeholder engagements.
• Coordinate timesheets and expense claims, ensuring accurate collation, filing, submission, and follow-up.
• Keep day-to-day office administration running efficiently, including filing, printing, binding, photocopying, and ordering stationery and office supplies.
• Arrange travel and accommodation for Directors and Managers, ensuring plans are practical, accurate, and well communicated.
• Maintain organised filing systems, workspaces, and administrative records for supported leaders.
• Support client-related needs and follow up on requests with professionalism and urgency.
• Act as a professional point of contact for internal and external stakeholders, representing the team with confidence and discretion.
• Build strong working relationships with key client PAs and internal networks to enable effective coordination.
• Book meeting rooms, support event logistics, and help create well-run team and client engagements.

Qualifications

• A Secretarial Certificate or Diploma.
• 3–5 years’ experience in a similar role, including at least 2 years’ experience in an Executive Secretary or Secretary role within a corporate environment.

Why this role matters

This is an opportunity to be at the centre of a high-performing professional services environment, supporting leaders who rely on precision, responsiveness, and trusted coordination. Your work will help create capacity, improve team efficiency, and contribute to a consistent, professional experience for our people and clients.

If you enjoy bringing order to complexity, building strong relationships, and making a meaningful impact through exceptional support, this role offers the platform to do exactly that.

To succeed in this role, you will need

Excellent organisational and time management skills, with the ability to prioritise effectively in a deadline-driven environment.

• Strong written and verbal communication skills, with confidence engaging across different stakeholder levels.
• Advanced proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• A high level of discretion, confidentiality, and professional judgement.
• The ability to work independently while contributing positively as part of a team.
• Strong attention to detail, a proactive mindset, and a practical approach to solving problems.
• A service-oriented approach and the ability to remain calm, responsive, and solutions-focused when priorities shift.

Note: This role is a fully office-based role, requiring attendance in the office five days a week.

The list of tasks, duties, and responsibilities contained in this document is not necessarily exhaustive. Deloitte may ask the employee to carry out additional duties or responsibilities that fall reasonably within the scope of the role profile, depending on operational requirements.

Additional Information

Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.  Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.

Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters, employers, recruitment consultants or job placement firms, advertising false job opportunities through email, text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.

To help you look out for potential recruitment scams, here are some Red Flags:

• Upfront Payment Requests: Deloitte will never ask for any upfront payment for background checks, job training, or supplies.
• Requests for Personal Information: Be wary if you are asked for sensitive personal information, especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g., government issued numbers or identity documents, passports or passport numbers, bank account statements or numbers, parent’s data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
• Unprofessional Communication: Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.

If you're unsure, make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.

At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities.

We are committed to employment equity and building a diverse and inclusive workplace across the African continent. Our recruitment processes are aligned with our Employment Equity Plan and the principles of the Employment Equity Act. Preference may be given to candidates from designated groups.

We actively support the inclusion of people with disabilities and embrace neurodiversity in the workplace. We recognise and value the unique strengths that neurodivergent individuals bring, and we are committed to creating an environment where everyone can thrive.

If you require reasonable accommodations in relation to your disability and neurodiverse needs during the recruitment process, please let us know. We are happy to make adjustments to suit your individual needs.