Lead, Vault Operations Associate

Company Overview

We are Fanatics Collect, the largest trading card marketplace in the world, based in Tigard, Oregon. With nearly half a billion dollars in annual trading card sales, we’re redefining the future of collectibles—building the leading platform for storage, research, and liquidity in the trading card industry. As we continue to grow rapidly, we’re seeking passionate team members to help us deliver exceptional service and operational excellence to our clients.

Position Overview

The Lead plays a pivotal leadership role within the Operations Department, overseeing day-to-day activities while driving process excellence in their department. Reporting to the Operations Manager, this individual serves as a key point of contact for cross-functional collaboration and is responsible for ensuring team execution, operational accuracy, and the integrity of all high-value collectible assets.

As a senior member of the team, the Lead sets the standard for execution and quality, mentors team members, and helps shape process improvements that scale with the business. This is a hands-on, detail-driven leadership role ideal for someone with a passion for collectibles, a deep understanding of process workflows, and a proven ability to lead in a fast-paced environment.

Key Responsibilities

• Lead daily operations in your respective department; ensuring timely and accurate execution.
• Coach and mentor Operations Associates to uphold high standards of safety, quality, and efficiency.
• Conduct quality control checks across asset preparation, including image and video review for auction readiness.
• Ensure accuracy in all areas and processes in the department. Ensure team members are following standard operating procedures and best practices.
• Act as a liaison with cross-functional teams (e.g., Imaging, Raw Card Ingestion, Auction, and Logistics) to align on priorities and resolve issues.
• Manage and monitor orders/submissions, ensuring all packages are properly processed and documented within the target SLA.
• Track and audit inventory, ensuring records are consistently updated and storage conditions meet quality standards.
• Proactively identify and escalate discrepancies, rush orders, or exceptions and lead resolution efforts.
• Support process improvements, training initiatives, and documentation to optimize operations as the team scales.
  
  

Qualifications

• 1+ year of experience in operations, logistics, or inventory management (experience in collectibles or e-commerce strongly preferred).
• Demonstrated leadership ability in a team setting, with experience training or mentoring others.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills; able to communicate effectively across departments.
• High attention to detail and ability to manage multiple priorities in a dynamic environment.
• Proven reliability, discretion, and integrity in handling high-value or sensitive items.
• Comfortable using inventory management systems and productivity tools (e.g., Google Workspace, Excel).
• Physical ability to perform warehouse tasks, including standing, lifting, and reaching overhead.

Benefits

• 401(k) with company matching
• Medical, dental, and vision insurance
• Paid time off and flexible scheduling
• Life insurance and employee assistance programs
• Inclusive and diverse workplace culture
• Opportunities for growth in a fast-growing industry
  
  

Fanatics Collect is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Background checks are conducted upon job offers, though we support second-chance employment and encourage all qualified candidates to apply. We are happy to provide ADA accommodations upon request.

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Feel free to ask your recruiter for a phone call or other type of communication for interview, and ensure your communication is coming from a Fanatics email address (including @collectfanatics.com). For added security, where possible, apply through our company website at www.fanaticsinc.com/careers