Office Manager

Welcome to DKB Code Factory….

{ { … a_place_to_stay_yourself:

} } ;

{ { … a_place_to_stay_curious:

Be the person who shapes daily life at our Valencia office - creating a welcoming, inclusive, and collaborative space where people want to come together. As Office Manager, you’ll translate our “people-first” values into practical routines, events, and services, building community while ensuring smooth, reliable operations.

} } ;

{ your_responsibilities: [

• Own day-to-day office operations and reception coverage; ensure a high-quality onsite presence and rapid resolution of workplace requests.
• Manage the office reception and act as the first point of contact on-site, creating a professional and friendly experience from the moment people arrive
• Maintain and improve vendor and supplier management: manage contracts, costs, SLAs, and vendor performance documentation.
• Build and maintain core operational documentation and playbooks (reception, access, maintenance escalation, inventories).
• Lead coordination and logistics for the Q4 office relocation: vendor coordination, move plan execution, stakeholder communication, and risk management.
• Implement Office NPS and feedback cycles; translate insights into prioritized improvements.
• Manage purchase requests, invoice checks, and basic operational budgeting and reporting.
• Support events and culture activities that help people feel connected.
• Act as the primary onsite liaison for People, IT, Finance, Real Estate, and external suppliers.

] } ;

{ following_qualifications_would_be_in_line_with_our_desired_profile_for_this_position: [

• Proven experience in office, facilities, or workplace operations (ideally in tech, startup, or fast-paced environments).
• Strong vendor management experience (contracts, SLAs, performance monitoring).
• Excellent organizational skills with an ability to prioritize multiple requests and stakeholders.
• Demonstrated service mindset and proactive problem-solving approach.
• Comfortable with basic budgeting and invoice handling.
• Professional working proficiency in English and Spanish. German is a plus.
• Proficiency with Microsoft 365; familiarity with Jira/Confluence or ticketing tools is a plus.
• Willingness to be onsite 5 days/week in Valencia and support move-related activities that may require additional hours.
• You're passionate about your work, but also know how to enjoy your free time!

] } ;