HR & Operations Coordinator

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a growing organization focused on maintaining operational excellence through strong HR administration, compliance management, and process-driven support functions. As the company continues to scale, they are seeking an HR & Operations Coordinator to help ensure employee records, payroll processes, vendor compliance, and operational documentation remain organized, accurate, and compliant. This role plays a critical part in supporting both human resources and operational functions while helping leadership maintain visibility into key administrative and compliance activities.

Role Overview

The HR & Operations Coordinator will be responsible for supporting day-to-day HR administration, employee documentation, payroll coordination, operational compliance tracking, vendor management, and reporting activities. The HR & Operations Coordinator will work closely with leadership to ensure records remain accurate, compliance requirements are met, and operational processes run efficiently. This role is ideal for a highly organized professional who enjoys administrative coordination, process management, compliance oversight, and supporting multiple functions within a growing organization.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

HR Administration & Employee Support

• Assist with recruiting activities by vetting candidates, scheduling interviews, and maintaining candidate records.

• Review and track employee write-ups and disciplinary documentation.

• Ensure payroll hours are accurately tracked, reviewed, and approved.

• Collaborate with management to resolve payroll-related discrepancies.

• Maintain employee records and HR documentation in accordance with company policies.

• Support ongoing HR administrative processes and employee record management.

Operational Compliance & Licensing

• Track and manage vehicle registrations and licensing requirements.

• Monitor compliance deadlines, renewal schedules, and required documentation.

• Maintain accurate compliance records and supporting documentation.

• Ensure operational requirements are completed within established timelines.

Vendor & External Coordination

• Assist with vendor vetting and onboarding processes.

• Monitor vendor compliance requirements and documentation.

• Ensure required vendor records, contracts, and W-9 documentation remain current.

• Serve as a point of contact for vendor approvals and compliance-related requests.

Reporting & Documentation

• Create and maintain internal documentation related to HR and operational procedures.

• Prepare reports related to payroll, compliance, and administrative activities.

• Follow up on outstanding approvals, documentation requests, and process requirements.

• Maintain visibility into pending items to ensure timely completion of administrative tasks.

Qualifications Experience

• 1–2 years of experience in HR administration, office operations, compliance support, or related administrative functions.

• Experience supporting recruiting processes, candidate coordination, or interview scheduling.

• Experience maintaining employee records and HR documentation.

• Experience supporting payroll tracking, payroll administration, or payroll coordination activities.

• Experience working with HRIS, payroll systems, or related platforms.

• Experience tracking compliance requirements, licensing records, or operational documentation is preferred.

• Experience supporting vendor compliance, documentation management, or vendor onboarding activities is preferred.

• Experience managing administrative reporting and process documentation is preferred.

Qualifications Skills

• Strong organizational skills with exceptional attention to detail.

• Strong administrative and documentation management capabilities.

• Ability to manage multiple priorities and deadlines simultaneously.

• Strong understanding of recordkeeping and compliance-related processes.

• Ability to maintain accuracy across HR, payroll, and operational records.

• Strong problem-solving and follow-up skills.

• Ability to work independently while managing competing priorities.

• Strong collaboration skills when working with leadership, employees, and external vendors.

• Ability to maintain confidentiality and professionalism when handling sensitive information.

• Strong process management and operational coordination abilities.

What Success Looks Like

• HR records, employee files, and operational documentation remain accurate and up to date.

• Payroll records are reviewed and approved accurately and on time.

• Licensing requirements, compliance deadlines, and vendor documentation are consistently maintained.

• Employee onboarding, disciplinary documentation, and HR processes are administered efficiently.

• Leadership has clear visibility into compliance status, payroll activities, and operational reporting.

• Administrative and compliance processes are completed accurately and within required timelines.

Opportunity

This is an opportunity to play a key role in supporting both HR and operational functions within a growing organization. The HR & Operations Coordinator will help maintain compliance, improve administrative processes, support employee operations, and contribute to organizational efficiency. This role offers meaningful exposure to HR administration, compliance management, payroll coordination, and operational support while providing opportunities for long-term professional growth.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets