Senior Accountant

Job Description

JOB SUMMARY

Support the Chief Accountant in delivering the general accounting function, journal entries, balance sheet reconciliations, bank and AR/AP processing, fixed assets, and VAT. Drive an accurate, timely month-end close. Own incentive computations and inventory costing, ensuring all transactions comply with Company policy and IFRS.

DUTIES & RESPONSIBILITIES

Assist in month-end and annual close in the General Ledger

• Analyse accounting activities and prepare journal entries.
• Reconcile and maintain all assigned balance sheet schedules.
• Prepare and maintain prepaid schedules (e.g. rent, general insurance, medical insurance, service contract costs).
• Analyse and prepare cost accruals.

Daily bank position and monthly bank reconciliations

• Identify daily activity in bank accounts.
• Ensure all AR receipts are properly matched with invoices on a daily basis.
• Post cleared AP payments to the system on a daily basis.
• Update the bank position of all accounts daily and circulate to management.
• Record bank interest and other bank charges.
• Prepare all bank reconciliations on a monthly basis.

Accounts Receivable and Accounts Payable

• Account all AR receipts daily and match them with the respective invoices.
• Reconcile and tally the AR sub-ledger with the GL at month-end.
• Account cash receipts and miscellaneous receipt vouchers to the correct account, amount, and period.
• Book all supplier invoices with the correct allocation of amount, account, and period, after ensuring they tally with the GRN and Purchase Order.
• Execute the AP payment process.
• Review and process vendor payments in line with the internal business set-up and internal control norms.

Fixed Assets and general accounting

• Maintain supporting documentation for all fixed asset transactions.
• Coordinate periodic physical verification of fixed assets and reconcile with the FAR.
• Track Capital Work in Progress (CWIP) and capitalize on commissioning.
• Reconcile the fixed asset sub-ledger with the GL monthly and investigate variances.
• Compute and post monthly depreciation and review useful lives and residual values.
• Ensure capitalization of fixed assets in line with Company policy and IFRS.
• Maintain the Fixed Asset Register (FAR) and record additions, disposals, transfers, and write-offs in the ERP.
• Prepare and maintain staff medical insurance data; ensure invoices are billed at the agreed rate and credit notes are received for resigned employees.
• Prepare debit/credit notes for related party transactions, reconcile related party balances monthly, obtain counterparty confirmations, and resolve reconciling differences.
• Maintain the provision for bad debts schedule and prepare month-closing schedules for debtors.
• Complete other tasks as may be assigned.

Financial reporting (monthly closing activity)

• Perform month-end closing activities.
• Assist the Chief Accountant in preparing financial statements and other financial reports.
• Prepare and file the monthly/quarterly VAT return.

ERP and process knowledge

• Apply hands-on experience in an ERP environment, with a sound understanding of the Procure-to-Pay and Order-to-Cash cycles.

Incentive plan calculation and payments

• Calculate sales and staff incentives in accordance with the approved incentive plans and policies of the Company.
• Validate eligibility, performance achievements, and supporting data (sales, collections, KPIs) prior to processing incentive payouts.
• Prepare incentive workings, obtain required approvals from the Finance Manager and HR/Management, and ensure timely processing of payments through payroll or AP as applicable.
• Maintain proper documentation, accruals, and reconciliations of incentive provisions in the books of accounts.
• Periodically review incentive plan computations for accuracy and compliance with policy revisions.

Inventory landed costing and cost adjustments

• Ensure accurate computation and posting of landed costs for all inventory purchases, including freight, customs duty, clearing, insurance, and other related charges.
• Review and validate landed cost allocations across items and shipments in the ERP system.
• Monitor and process inventory cost adjustments, revaluations, and corrections on a timely basis.
• Reconcile the inventory sub-ledger with the GL and investigate variances arising from costing.
• Coordinate with Supply Chain, Procurement, and Warehouse teams to ensure completeness and accuracy of cost data.

Qualifications

• Bachelor’s Degree in Accounting, Finance, or a related field from a recognized university or institution.
• Fully or Part-qualified professional certification (CA / CPA / ACCA / CMA).

Additional Information

Experience

• At least 3 years’ experience as a Senior Accountant in a similar-sized business.
• Experience in incentive calculation and inventory costing
• Relevant experience working in an ERP environment (Oracle / SAP preferred).
• Experience with general ledger functions and the month-end / year-end close process.
• Thorough knowledge of accounting procedures and internal controls.

ACCOUNTABILITIES

• Accurate and timely month-end and year-end close of the General Ledger.
• Timely, reconciled bank, AR/AP, and balance sheet schedules with variances investigated.
• Correct computation and posting of inventory landed costs and cost adjustments.
• Accurate calculation and processing of sales and staff incentive payouts.
• Compliant and timely filing of monthly/quarterly VAT returns.

• Compliance of all transactions with Company policy and IFRS.
• Complete and accurate supporting documentation (FAR, schedules, reconciliations).
• Adherence to internal controls in the vendor payment process.
• Effective coordination with Supply Chain, Procurement, Warehouse, and internal teams.
• Timely circulation of the daily bank position to management.