Human Resources Generalist

Recruitment & Search Processes 

• Coordinate and manage search processes from posting to hire, including drafting/reviewing job postings, facilitating advertising, supporting search committees, and ensuring equitable and compliant hiring practices. 

• Serve as a resource to hiring managers on recruitment strategies, interview processes, and selection procedures. 

• Meet with candidates to review benefits during the interview process and initiate a strong relationship between prospective hires and Human Resources. 

• Ensure accurate and timely processing of hiring requests, background checks, and pre-employment steps. 

• Prepare offer letters. 
   

Orientation & Onboarding 

• Serve as the lead in coordinating and conducting new hire orientation and on-boarding sessions, including institution-wide topics, HR policy overview, and employee resources across campus. 

• Serve as a point of contact for new hires during their transition, ensuring a welcoming and supportive introduction to the institution. 

• Conduct 30, 90, and 180 day check-ins with newly hired individuals to ensure they have what they need to be successful in their roles. 
   

Position Management & Compensation 

• Partner with supervisors to ensure position design and documentation align with evolving organizational needs. 

• Maintain and update position descriptions, position records, and organizational charts for positions within the portfolio. 

• Conduct Fair Labor & Standards Act (FLSA) analyses to properly designate positions as exempt or non-exempt and independent contractor or employee status. 

• Process and track changes in position status, reporting structures, compensation adjustments, and reclassifications. 

• Ensure position management practices align with institutional standards, budget guidelines, and internal controls. 

• Complete annual compensation surveys and analyses and conduct research as needed regarding market compensation data. 

Employee Relations, Performance Management, & Talent Development 

• Serve as a trusted first point of contact for employee relations concerns, escalating matters to the Chief Human Resources Officer as appropriate. 

• Provide guidance to supervisors on performance management, workplace expectations, and HR policies. 

• Support conflict resolution efforts and help promote a positive and inclusive workplace culture. 

• Conduct personnel investigations as assigned. 

• Support and strengthen performance management and feedback practices. 

• Coordinate the annual performance review process for staff members. 

• Handle unemployment claims for departed employees. 

• Conduct exit interviews for departing employees. 

• Provide support and leadership for employee recognition events and initiatives. 

• Serve as a lead in the coordination and organization of training and employee development programs. 

Benefits Administration & Leave Administration 

• In conjunction with the Benefits Manager, provide support to employees regarding benefit enrollment, eligibility, life event changes, and general benefits inquiries. 

• In collaboration with the Benefits Manager, provide support to employees and supervisors through complex leave situations, including FMLA, New Jersey leave and wage replacement programs, ADA accommodations, workers’ compensation, and institution-specific leave plans. 

General HR Support 

• Maintain HRIS data accuracy and support periodic audits and reporting. 

• Respond to employment verification requests. 

• Monitor the Human Resources email inbox. 

• Serve as the backup for other HR department functions as assigned. 

• Serve as the lead for managing the institution’s HR webpages and online resources. 

• Participate in HR initiatives, policy updates, and continuous process improvement efforts. 

• Serve as an advocate for diversity, equity, and inclusion on campus. 

• Provide exceptional customer service to all campus stakeholders and contribute to a collaborative HR team environment. 

• Other duties as assigned. 

Required 

• Bachelor’s degree, or an equivalent combination of education and relevant experience. 

• 5+ years of relevant HR experience, preferably in a combination of recruitment and employee relations. 

• Knowledge of employment law, HR best practices, and HR processes. 

• Strong interpersonal and problem-solving skills. 

• Strong oral and written communication skills. 

• Ability to manage multiple priorities with accuracy, confidentiality, and professionalism. 

• Familiarity with HRIS platforms and applicant tracking systems. 
   

Preferred 

• Experience working in a higher education environment. 

• Experience with Banner and/or BambooHR. 

• HR certification (PHR, SHRM-CP, or equivalent). 
   

Work Environment & Expectations 

• Operates in a standard office environment with regular interaction across campus. 

• Maintains strict confidentiality and exercises good judgment in handling sensitive information. 

• Demonstrates commitment to diversity, equity, and inclusion in all HR practices.