People Operations Specialist - Poland (m/f/d)

Job Description

About the role:

Our operational footprint in Poland is expanding rapidly, now supporting more than 2,500 colleagues. To maintain high-quality service delivery and absolute operational excellence across this growing team, we need to ensure our backend HR administration and employee lifecycle processes remain seamless, consistent and fully compliant.

As such, we are hiring a People Delivery Administrator (m/f/d) to manage day-to-day HR processes, contract administration, and absence tracking for our Poland-based teams using Workday, Enova and Jira. In this role, you handle everything from onboarding to offboarding, maintain accurate employee records, cooperate closely with Payroll and Talent Acquisition, and support benefits administration.

You work towards establishing best practices in People Delivery/Operations, driving continuous data accuracy and process improvements. This is an exciting opportunity to act as the operational backbone for a fast-growing e-commerce leader, bringing your 2-3 years of HR experience, solid understanding of Polish labour law, and structured approach to a dynamic, international environment.

Responsibilities:

• Manage Employee Lifecycle: Execute day-to-day HR administration and processes for our teams in Poland, including onboarding, offboarding, contract administration and employee data updates.
• Maintain Accurate Records: Update employee documentation in systems like Workday and Enova according to internal standards and legal requirement guidelines.
• Track Absences & Time: Handle daily working time and absence tracking to ensure all company records remain completely accurate and up to date.
• Support Internal Stakeholders: Partner closely with Payroll and Talent Acquisition while supporting managers and colleagues with professional, service-oriented HR advice.
• Assist Payroll & Benefits: Support timely payroll preparation and coordinate ongoing updates for employee benefit data enrolment.
• Manage Inbound Requests: Use Jira on a daily basis to efficiently monitor, process, and track all incoming HR-related requests.
• Drive Compliance & Process Quality: Maintain strict compliance with Polish labour law and contribute practical ideas for process improvements within People Operations.

Qualifications

• Professional Experience: Minimum 2–3 years in People Operations or HR administration, preferably supporting large employee populations in structured logistics, warehouse, production or retail environments.
• Legal Knowledge: A solid practical understanding of Polish labour law and standard personnel administration procedures.
• System Expertise: Hands-on experience tracking working time, managing personnel files, and operating HR systems - ideally Workday, Enova, and Jira
• Technical & Analytical Skills: High level of accuracy, strong attention to detail, and good Excel skills (e.g., XLOOKUP, VLOOKUP, IF formulas) for reporting and data checks.
• Mindset & Approach: A structured, independent working style with a service-oriented mindset and the communication skills required for a fast-paced environment.
• Language Skills: Native or fluent Polish alongside a communicative level of English (at least B1) is required; proficiency in Russian or Ukrainian is welcome but not required.
• Bonus Qualifications: Previous experience assisting with payroll preparation, benefits administration, or handling the hiring processes for foreign nationals is a strong advantage.

Additional Information

What we offer:

• Competitive salaries based on your professional experience
• Stable employment in a fast-growing international company
• A cafeteria benefits system that lets you choose from options such as life insurance, private medical care, a sports card, cinema tickets, and more
• Transportation services available for all warehouse employees
• Guaranteed 26 vacation days per calendar year, regardless of seniority
• An extra day off to celebrate your birthday
• Mental Wellbeing Program – free and confidential mental and physical health support services for you and your immediate family, covering a wide range of personal and work-related issues
• AUTODOC corporate discount for purchasing car parts at special rates for personal use
• Opportunities for advancement, further training (over 650 courses on soft and hard skills available on our e-learning platform), and coaching
• Free English, German, and Polish language classes
• Flexible working hours and hybrid work model

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

AUTODOC does not accept unsolicited CVs from recruiters or employment agencies in response to the AUTODOC Careers page or an AUTODOC social media post. Any legal offering in this regard as well as any Terms and Conditions of recruiters or employment agencies are expressly rejected by AUTODOC. AUTODOC will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited CVs. AUTODOC explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency.