Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.
They are seeking a Sales Trust Administrator to join their team and manage end-to-end trust account and sales administration functions.
Job Responsibilities:
- Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
- Save signed contracts and sales documentation into OfficeTech.
- Confirm deposit funds held in trust and liaise with solicitors as required.
- Send signed contracts to solicitors and maintain accurate filing.
- Prepare draft account sales, follow up on settlements, and send confirmations.
- Ensure trust account transactions comply with industry regulations.
- Collaborate with internal and external stakeholders to ensure smooth settlements.
Requirements
- Previous experience in real estate trust accounting or sales administration
- Strong understanding of property sales processes and settlements
- Experience working with CRM or trust accounting systems (Box+Dice preferred)
- High attention to detail with strong accuracy in financial and legal documentation
- Ability to manage end-to-end contract and settlement administration
- Strong organisational and time management skills
- Confident written communication for liaising with solicitors and stakeholders
- Ability to follow structured compliance and audit requirements
- Strong sense of accountability and confidentiality when handling trust funds
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full Time
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
Other open roles at Virtual Staff 365(6)
At Virtual Staff 365, we help Australian businesses grow with quality offshore teams in the Philippines that feel like a natural extension of their local team. With our Melbourne-based team guiding you from day one, we make outsourcing simple, supported, and effective. Our approach is built on genuine care, clear communication, and long-term partnerships. We carefully match you with the right people, support their wellbeing, and stay closely involved to ensure everything runs smoothly. We believe when people feel valued and looked after, they show up with commitment and pride, and that’s where real results happen. For nearly a decade, we’ve helped hundreds of Australian businesses overcome rising costs and skill shortages while creating life-changing opportunities for families in the Philippines. If you’re ready to scale your business with the right people by your side, we’d love to hear from you.
Key team members
Dov Herdan
Daniel Walker
RICARDO HERRERO
Wouter van Heerden
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