Personal Assistant to CEO & Country Manager (CER Region & Poland)

Job Description

Join us at the heart of decision-making

We are looking for a dynamic, highly organized, and proactive Personal Assistant to become a trusted partner to our CEO (Central & Eastern Europe) and Country Manager Poland.

This is more than an administrative role — it’s a unique opportunity to work side by side with senior leadership, gain exposure to strategic topics, and play a key role in ensuring our organization runs smoothly across multiple countries.

What you’ll be doing

You will be at the center of everything that matters:

• Own the CEO’s agenda – manage a complex calendar, coordinate high-level meetings, and ensure perfect execution
• Be the communication hub – connect senior stakeholders across the CER region and beyond
• Drive organization & structure – prepare meetings, presentations, and key business documentation
• Make things happen globally – coordinate international meetings, leadership events, and executive travel
• Keep governance on track – support board and corporate processes in Poland (meetings, resolutions, documentation)
• Stay one step ahead – anticipate needs, solve problems, and handle priorities in a fast-moving environment
• Ensure excellence behind the scenes – manage administrative processes, data tracking, and reporting

Qualifications

What makes you a great fit

You thrive in fast-paced environments and enjoy being one step ahead:

• Proven experience as an Executive / Personal Assistant ideally within the financial services sector
• Outstanding organizational skills and attention to detail
• Strong communication skills and confidence in working with senior leaders
• High level of discretion, reliability, and ownership
• Proactive mindset with a solution-oriented approach
• Fluent in English (written & spoken), knowledge of French would be an advantage
• Comfortable with MS Office tools (Excel, PowerPoint, Word)

Additional Information

Why you’ll love this role

• Work directly with top leadership and influence business operations
• Be part of an international, dynamic environment across the CER region
• Gain visibility, exposure, and growth opportunities
• Take on a role where no two days are the same
• Make a real impact by keeping the organization connected and running smoothly                        

What we offer:

• Stable employment – permanent contract with a global insurance leader active in 50+ countries
• Hybrid flexibility – work in a model that fits your life
• Prime office location – modern workspace in Warsaw with excellent connectivity
• Language development – free access to Speexx (6 languages, including live sessions)
• International career opportunities – grow within a global structure and take part in cross-border initiatives
• Private healthcare & benefits – medical care, Multisport, life insurance (also for your family)
• Wellbeing & learning – access to the Multilife platform
• Additional perks – childcare support, holiday bonuses, referral program
• People-first culture – team events, CSR initiatives, and volunteering opportunities 

Ready to make an impact?

Apply and become the trusted right hand to our leadership team.