Receptionist / Office Administrator

Brown Carbonic Sales is a locally owned, family-operated business dedicated to delivering high-quality, locally made soft drink and soda products. We take pride in our reliable 24/7 service, strong customer relationships, and commitment to exceptional support.

We are currently seeking a dependable and organized Receptionist / Office Administrator to join our team. This position will serve as a key point of contact for customers, vendors, and internal staff while also supporting important administrative, purchasing, and accounting-related functions.

Responsibilities

• Answer incoming phone calls and direct them appropriately
• Greet customers, vendors, and visitors in a professional and friendly manner
• Provide general administrative and office support
• Assist with accounts payable tasks, including invoice review and processing support
• Manage and coordinate the company’s purchasing process
• Communicate with vendors regarding pricing, orders, availability, and follow-up
• Create and maintain purchase orders
• Track order status and follow up on outstanding items
• Help organize and streamline purchasing procedures across the organization
• Maintain accurate records and documentation
• Assist with other office duties as needed

Requirements

Qualifications

• Previous office, administrative, receptionist, purchasing, or AP experience preferred
• Strong communication and customer service skills
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and follow up consistently
• Comfortable working with vendors, customers, and internal team members
• Basic computer skills, including email and Microsoft Office
• Ability to work independently and as part of a team
• Reliable, professional, and willing to learn

Ideal Candidate

The ideal candidate is friendly, detail-oriented, and comfortable taking ownership of office processes. This person should be able to communicate professionally, stay organized, and help create consistency within the purchasing process.