Office Assistant
Posted about 2 months ago
Location: Culver City, CA
Schedule: Monday – Friday | Full-Time
Pay Rate: $26.00 – $28.00 per hour
About Us
Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and productive workplace.
Position Overview
We are seeking a proactive, detail-oriented Program Office Assistant to support daily operational and administrative tasks, staff training, HR activities, and other functions. This position is well-suited for candidates who excel in fast-paced environments, enjoy multitasking, and are committed to maintaining efficient operations.
Requirements
Company Overview:
High school diploma or G.E.D. required
Associate’s degree (A.A.) preferred
2+ years of hands-on administrative experience preferred
Experience in Human Resources or Office Administration strongly preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Knowledge of office procedures and systems
Key Skills
- Strong attention to detail and accuracy
- Excellent organizational and multitasking abilities
- Ability to prioritize workload effectively
- Self-motivated and adaptable in a dynamic environment
- Professional communication skills
Responsibilities
- Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
- Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
- Provide administrative and operational support.
- Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks.
- Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
- Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
- Prepare and organize documents to conform to quality control standards, office procedures and system processes.
- Archive inactive records in accordance with the company’s document retention policies.
- Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
- Assist with special projects as needed by the company.
- Assist with electronic file organization and archiving on the server.
- Other duties and projects assigned.
Physical Requirements
- Ability to lift up to 25 pounds
- Ability to stand or walk for extended periods
Training Provided
- Competency-based and on-the-job training
- HIPAA training
- Ongoing professional development opportunities
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401k
- Employee assistance program
- Paid time off
- Sick time
- Holiday pay
- Employee discounts
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