Associate International Sales Operations

Position: Associate International Sales Operations 

Location: Dubai 

Department: Sales & Trade Operations 

Reporting to: Sales Operations Team  

Industry: Bulk Commodity Trading 

Role Overview 

We are seeking a detail-oriented and proactive Associate Sales Operations Executive to support  the post-sales operations for our commodity trading business. This role involves end-to-end  contract execution, coordination with sourcing and shipping teams, and ensuring smooth  documentation, banking, and client interactions related to shipments. 

Key Responsibilities 

• Prepare and issue post-sale Sales Offers and Confirmations to clients. • Coordinate contract execution and ensure timely performance as per agreed terms. • Liaise with sourcing teams and clients to monitor shipment schedules and readiness. • Coordinate with the vessel operations and shipping teams to align shipment schedules,  vessel laycans, and loading plans. 

• Track and monitor shipment progress, update internal trackers, and maintain accurate  shipment records. 

• Prepare and compile shipping documents such as invoices, packing lists, certificates of  origin, bills of lading, and any custom-specific documents. 

• Issue NN documents and forward complete sets to clients within stipulated timelines. • Prepare documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms; ensure compliance with UCP600 and negotiate documents with banks  accordingly. 

• Follow up with clients and banks to ensure timely payment realization.  • Maintain and update the Outstanding Payments List (O/S list) and share regular  updates with the team. 

• Assist in managing internal documentation and reporting workflows using Excel, G-suite,  and collaborative tools. 

• Digital Record Keeping

Candidate Requirements 

Education: 

• Graduate in any discipline  

• Specialization in International Business, Commodity Trade, Sales and Marketing or  related fields will be preferred. 

Experience: 

• 2–4 years in a similar post-sales or trade operations role within a commodity trading, ,  or export-import company. 

• Freshers with a strong academic background and a flair to learn will also be  considered. 

Technical Skills: 

• Advanced proficiency in Excel, Word, PowerPoint. 

• Comfortable using G-suite tools (Sheets, Docs, Drive, etc.).  

• Experience with Slack, Notion, Adobe Acrobat/Reader, and internal collaboration  systems. 

Language Skills: 

• Good command of English (written and spoken) is essential. 

• Knowledge of an additional foreign language such as Russian, Greek, or German will be  an added advantage. 

Soft Skills: 

• Strong organizational and time management skills. 

• Detail-oriented with a high level of accuracy. 

• Effective communicator – written and verbal. 

• Ability to multitask and work under tight timelines.

What We Offer 

• A dynamic and fast-paced work environment in a global commodity trading setup. • Hands-on exposure to full trade lifecycle and operations. 

• Career growth opportunities for the right candidate.