Reception and Administrative Support Specialist

The role of Reception and Administrative Support Specialist is to support the Bank in providing reception services, office management (including facilities) and accounts payable support.  

This is a fully office-based role, with an expectation of 5 days per week on-site.

Key responsibilities include but are not limited to:

Reception:

o   Logging visitors internally and with building reception, booking meeting rooms.

o   Maintaining security requirements

o   Welcoming visitors, providing refreshments

o   Responding to calls and emails, forwarding to colleagues

o   Collecting and distributing mail, organizing couriers and mail out

Office Management:

o   Organise reception, kitchen, stockroom, stationery/printing room

o   Ensure kitchen and stationery/printing are stocked

o   Book travel and hotel accommodation

o   Co-ordinate with building management

o   Co-ordinate with external contractors

o   Assist with health and safety activities

Accounts Payable:

o   Log invoices received

o   Obtain authorisation to pay in accordance with authorities matrix

o   Ensure new suppliers are checked

Requirements

·       A Level and GCSE Level grades

•       Strong organisational skills.

•       Excellent communication skills

•       Ability to work under pressure and meet tight deadlines.

•       Proactively manage your day-to-day activities ensuring that the appropriate policies and procedures are adhered to.

•       The job holder is responsible for keeping all client records including their financial data and personal information secure, in accordance with The General Data Protection Regulation (GDPR).

Benefits

• A competitive salary package based on experience
• 25 days’ holiday, plus bank holidays
• Company pension scheme with 4% employer contribution
• Private healthcare cover
• Continuous learning and development support
• Free on-site gym access