Legal Secretary Jobs

As a Legal Secretary, you play a vital role in a law firm or legal department by providing administrative support to attorneys and legal professionals. Your responsibilities may include drafting legal documents, organizing case files, scheduling appointments, and assisting with legal research. Legal Secretaries are essential in ensuring that legal proceedings run smoothly and efficiently. This role offers a challenging yet rewarding career path in the legal field. The demand for Legal Secretaries is steady, with opportunities for growth and development. Salaries range from $35,000 to $60,000 annually, depending on experience and location. To excel as a Legal Secretary, strong organizational skills, attention to detail, and knowledge of legal terminology are essential. With the right training and experience, you can thrive in this dynamic role.

About this role

Job Description

Compliance with the provisions of the Companies Act, 2013.
>Conducting Board, CSR and General meetings as per provision of the Companies Act and applicable secretarial standards. (Including virtual meeting via video conferencing)
>Regularly fillings with the Ministry of Corporate Affairs.
> Maintenance of statutory records/registers as per the Companies Act
> Compliance with Depository Participants for DEMAT account of the Company and shareholders.
> To ensure support to old shareholders for verification and execution of documents required by IEPF for release of
fractional entitlement. (Incl. required compliance fillings under IEPF)
>Maintain tracker for Board Resolution passed for effective implementation
> Take initiative for implementation of automation and digitalization in Secretarial practices/Board & Committee meetings management

Compliance with FEMA & Other Provisions
> Ensure filling of Foreign Collaboration Survey, Foreign Liabilities & Asset Survey.
>Ensure monthly return fillings like Annual Survey of Industries, Price & Production return, capex return as per the Collection of Statistics Act

Compliance with CSR provisions
>Finalization of Annual CSR Budget and Tracking
>Ensure opening of Unspent CSR A/c and transfer of unspent amount before 30 April every year
>Ensure payment from Unspent CSR accounts as per MoUs executed.
> Awareness creation for CSR implementation team on CSR Compliance
> Draft MoUs for CSR Projects
> Ensure Due Diligence for CSR implementation partner as required under the Companies Act 2013

Legal support to Internal stakeholders
>Drafting and execution of Non-Disclosure Agreements, Undertakings, Declaration etc. as per customer requirements.
>Support for payment of stamp duty online via stock holding corporation
> Support to internal stakeholders for getting Digital Signature Certificate for the purpose of statutory fillings/Tender/Customs etc.
>To provide support for drafting, execution and issuance of Power of Attorneys to associates of the Company for required Business Purposes.
> To Co-ordinate for all rental agreements/contracts of all Sales offices/warehouses of Company across India
> To support for E-Stamping and registration of Lease/Rent agreements at local sub-registrar of concerned location.

To file and track legal suits/cases filled on behalf of Company.
>Coordinate with Advocates and Internal legal counseling for filling the suit with appropriate judicial authorities and for ongoing litigation.

Export Controls
>To act as Export Control officer for the Company
>Compliance of Export Control guidelines applicable to the Company
> Review of Export Sale Enquiries based on defined process and provide clearance/guidance for compliance.
> Ensure proper documentation is maintained for all Export Control inquiry.
>Conduct periodic sanctioned party list screenings of customers, vendors and employees as per defined process.
>Periodic awareness sessions for internal stakeholders like Sales.