Administrative Assistant Jobs

Job Description

The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams.

Responsibilities:

• Executive Support 
  • Manage highly complex executive calendars, including prioritization of  Keystone and Elevate program meetings such as SteerCo, design sessions, testing governance, and cutover planning.
  • Coordinate meetings, agendas, materials, team out-of-office tracking, and follow-ups.
  • Orchestrate leadership cadence (weekly leadership reviews, program checkpoints, stakeholder syncs)
  • Anticipate scheduling conflicts and proactively optimize leaders’ time against strategic priorities, including travel calendars across time zones and senior leader visits to California.
• Program Coordination 
  • Coordinate logistics and materials for key program forums (SteerCo, SIT/UAT readouts, cutover war rooms)
  • Track action items, decisions, dependencies, and deliverables across Finance, SAP, Workforce, Workplace, and Source-to-Pay workstreams.
  • Support preparation of executive-ready materials (PowerPoint, briefing packs, talking points)
• Executive Readiness & Governance 
  • Prepare briefing materials ahead of key meetings (SteerCos, SVP reviews)
  • Ensure leadership is prepared with context, risks, and decisions needed
  • Support governance discipline (agenda setting, notes, follow-ups)
• Meeting & Event Management
  • Organize leadership meetings (e.g., staff meetings, SteerCos, leadership reviews)
  • Coordinate logistics for offsites, town halls, and executive events
• Operational Support
  • Support Concur travel planning needs, including domestic and international travel, expense reporting, approvals, and related procurement processes.
  • Maintain organizational tools, trackers, and documentation
  • Support onboarding logistics (workspace setup, equipment coordination, supply readiness)
  • Maintain and manage the contracts and SOW repository, ensuring all documents are current, accurate, and properly stored
  • Track contract lifecycle activities, including intake, approvals, execution, renewals, and terminations
  • Manage office mail, deliveries, and supplies of inventory, including ordering, stocking, and distribution to ensure continuous availability.
  • Provide general administrative support as needed to ensure smooth daily operations.
• Confidentiality & Discretion
  • Handle sensitive and confidential information with professionalism
  • Support leadership in personnel, financial, and strategic matters
  • Exercise sound judgment in handling executive-level decisions and discussions

Qualifications

Requirements:

• 5+ years of administrative experience supporting senior leaders or executives
• Strong calendar management and organizational skills
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
• Experience coordinating across multiple stakeholders and priorities
• Excellent written and verbal communication skills

Desired Characteristics:

• Experience supporting VP/SVP-level executives in a corporate environment
• Ability to anticipate needs and proactively solve problems
• Comfortable working in a fast-paced, matrixed organization
• Strong judgment, professionalism, maturity, and discretion
• Experience supporting SAP, Finance, or large transformation programs (e.g., S/4HANA)
• Strong attention to detail and structured follow-through (e.g., tracking action items, governance cadence)
• Media and entertainment experience preferred.

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• Must be willing to work in Universal City, CA
• Must be willing to work flexible hours as needed to support business priorities.

This position is eligible for company-sponsored benefits, including medical, dental and vision insurance, 401(k) matching program, paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $70,000 - $90,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].