Executive Assistant I

Job Title

Executive Assistant I

Agency

Texas A&M International University

Department

Office of the VP for Enrollment Management

Proposed Minimum Salary

$19.06 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Executive Assistant I, under general supervision, provides administrative support to high level administrators for an executive. Work involves coordinating high-level operations of an agency or division.  Exercises discretion and independent judgment with respect to matters of significance.

Essential Duties and Responsibilities

• Coordinates calendars, meetings, and other activities. Provides technical guidance and advice on administrative matters to agency executives, management, or staff.  Coordinates and monitors action items and assignments made by the administrator.

• Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements. Prepares notices or agendas for meetings.

• Assists in compiling reports, maintains records and other documents, and coordinates special events. Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations. Responds to inquiries, resolving problems or inquiries Reviews administrative practices and programs and assists in formulating policies.   

• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.

• Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.

• May serve as an Office Manager.  May have fiscal records management responsibilities.

• May be responsible for training, supervising, assisting or assigning tasks to others.  

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Assist the offices under the Division of Enrollment Management with purchases, travel, requisitions, procurement cards, etc.

• Provide information to the general public about programs and outreach efforts.

• Work on special projects as instructed.

Minimum Requirements

• Education – Bachelor’s degree.

• Experience – Three years of related administrative experience.

• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Experience in K-12 or Higher Education.

Knowledge and Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability to:

• Multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organizational skills.

Licensing / Professional Certification – None.

Physical Requirements – General office environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position may supervise employees.

Other Requirements

• Evening and weekend work may be required.

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $19.06/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 -5 professional references and their full contact information

• Unofficial transcripts (if applicable)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.