Administrative Officer (Online Teaching Allocation Focused)

• Full-time Fixed Term up to 31 December 2026, located on the Camperdown Campus, University of Sydney

• Exciting opportunity to provide a wide range of administrative and operational support 

• Base Salary HEO 5, $93,345 p.a. - $104,515 p.a. + 17% superannuation

About the opportunity

The University of Sydney Business School is seeking an Administrative Officer (Online Teaching Allocation Focused) to work within the School of Business Analytics and Marketing with a primary focus on Online Teaching Allocation system and processes and casual academic onboarding to the administrative officer will support delivering teaching and research excellence, and initiatives including enhancing student experience. This includes assisting with the coordination of teaching and curriculum processes including timetabling, venue and meeting scheduling, examinations and informal appeals,

Key responsibilities will be to work with academics, research partners and colleagues across the University to:

• manage the casual academic onboarding process and enter data in OTA

• administer, effectively plan, manage and distribute teaching responsibilities for online delivery

• provide comprehensive administrative and operational support to the School, including coordinating teaching and curriculum processes, processing casual academic payments, assisting with events and international visitors, maintaining knowledge of staff roles, and ensuring compliance with policies and procedures

• provide proactive day-to-day administrative support to the school by managing enquiries, maintaining records, ensuring adherence to policies and directing stakeholders to appropriate services

• continually enhance administrative systems for efficiency and consistency including recommending process improvements

• maintain School website, social media and noticeboards

• undertake other ad hoc duties as required.

About you

We are seeking for an exceptional Administration Officer (Online Teaching Allocation Focused) who has:

• previous experience and knowledge of Online Teaching Allocation System (OTA)

• previous experience and knowledge of casual academic onboarding process

• advanced skills with Microsoft Office, , Concur and UniBuy and experience with Workday, Timetabling, Canvas and Swift Digital

• exercise initiative and strong problem-solving skills

• ability to understand and action your tasks appropriately and in a timely manner

• continuously assess and make suggestions for improvements to administrative practices and processes

• ability to work well as part of a team as well as independently and develop productive relationships with other professional and academics in the Business School

• excellent time and workload management skills with the ability to manage interruptions and changes to work priorities to achieve deadlines and required outcomes

• experience in handling a wide range of enquiries and providing excellent customer service.

Work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations 

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University.  Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Helen Efstathiou, Recruitment Consultant, Recruitment Operations on +61 2 8627 7137 or by email [email protected]

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

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