Office & Admin Special Intermediate - Dean's Assistant (Unlimited, Full-time)

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Office & Admin Special Intermediate - Dean's Assistant (Unlimited, Full-time)

Institution:

Minneapolis Community and Technical CollegeOffice & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Minneapolis

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$20.76 - $29.22

Job Description

Minneapolis College is seeking a full-time, unlimited Dean's Assistant. This position serves as the primary administrative support to and liaison for Academic Deans, their faculty, and staff in the associated programs.

Responsibilities include, but are not limited to:

• Manage and monitor essential functions within Academic Affairs to ensure the smooth functioning of the division.

• Provide administrative support to Academic Deans to help them to accomplish their job responsibilities in a timely and accurate manner.

• Assist other Dean Assistants and serve as a back-up with activities and special projects as needed.

• In cooperation with the Academic Dean, generate, proofread, and verify faculty assignments in Faculty Workload Management (FWM) in a timely manner in accordance with the MSCF Contract.

• Monitor, prepare, review and route contracts, requisitions and invoices to ensure proper fiscal management of institutional cost centers and fiscal resources.

Salary Range:

Office and Administrative Specialist, Intermediate: $20.76 - $27.53 hourly; $43, 346 - $57,482 annually

Minimum Qualifications

• English sufficient to: speak, read, understand, and respond to a variety of written and spoken communications; apply accurate spelling and grammar in written communications; and communicate effectively with internal and external customers.

• Skills in customer service sufficient to perform the duties described with courtesy, respect, and interest in a positive problem solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.

• Knowledge of current data entry procedures, including filing and storage; typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy; and word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets.

• Skill in using spreadsheet software applications, such as Microsoft Office, to enter, compile, store, and retrieve data in a variety of reports.

• Skill in database management to (1) enter and retrieve data for reports; (2) sort or classify information into existing databases according to established guidelines; and (3) collect, compile, maintain, and present data from multiple databases.

• Demonstrate an ongoing understanding of cultural fluency, incorporate culturally responsive practices, and actively engage in antiracism professional development learning opportunities.

Preferred Qualification 

• Experience working in a confidential, efficient, and organized manner. 

• Knowledge of the college's goals and strategies, curriculum, and protocol, and system-wide policies and regulations. 

• Knowledge of data practices and privacy laws, and how to act in accordance with the law (FERPA).

• Associate's or Bachelor's degree.

Other Requirement

Current or former employees must be in good standing with Minneapolis College for consideration.

Work Shift

Monday through Friday, 8:00 a.m. to 4:30 p.m.

Telework

This position may be eligible for partial telework per the Minneapolis College's Telework Guidelines.

Internal Applicants

Eligible bidders must contact Minneapolis College Human Resources, [email protected], in writing on or before the job posting closing date. A bid will be considered timely if delivered to the appropriate official by the posting closing date. In accordance with Article 12 of the Agreement with AFSCME, Council 5, the following position is vacant and will be filled as soon as possible. Only eligible employees as defined by the provisions of Article 12, Section 6, may submit a bid for the vacancy. Article 12, Section 6, states in part "any employee who has successfully filled a vacancy - via a bid, shall not be entitled to bid on another vacancy for a period of six (6) months following the date upon which the employee exercised the bid." However, a permanent, non-probationary classified employee who is part-time, unlimited, part-time seasonal or full-time seasonal may bid on a full-time unlimited vacancy at any time. Unclassified and probationary employees are not eligible to bid. Ineligible bidders submit an application online on or before the job posting closing date.

Application Procedure

• Interested Individuals must apply online. Applications submitted by any other method cannot be considered. Please provide a cover letter, electronic resume, and any other documents as needed. 

• All uploaded documents need to be under Resume/CV section. Attach names and contact information of at least four (4) references, two (2) managers and (2) two professionals, who can directly address your qualifications for this position. Please detail your experience in the areas of responsibility and describe how you meet the minimum qualifications on your application.

About

Minneapolis College offers extraordinary educational opportunities to 10,000 students annually with 100 plus degree options. The College has strong ties to corporate and industry partners that support student scholarships, provide state-of-the-art training and equipment, and offer internship and employment opportunities to the College's graduates. Minneapolis College is a member of the Minnesota State Colleges and Universities system. The safety of all members of the Minneapolis College campus community is of vital concern. Resources including the current Annual Compliance and Security Report are available at the Minneapolis College Public Safety.

We are an equal opportunity, affirmative action employer, and encourage application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State colleges and universities system.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

 

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date:

08-05-2026

Position End Date:

Open Date:

06-29-2026

Close Date:

07-10-2026

Posting Contact Name:

Victoria Vy Le

Posting Contact Email:

[email protected]