Project Manager - Activations

Job Description

We’re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you!

You would be an ideal fit for this role if:

• You have experience with Esports or live gaming events or;
• You have worked on defence and or/aviation events and/or;
• You have experience with managing hackathons, CTF or similar competitions

What you will do

• Inter-departmental Processes, Milestone, and Risk Management

  • Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
  • Evaluate and align processes to improve overall delivery and approval workflows.
  • Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.

• Stakeholder Management and Reporting

  • Manage stakeholder interactions across internal teams and external partners at all levels.
  • Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.

• Event Delivery and Coordination

  • Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
  • Direct onsite staff and team members to ensure successful event delivery.
  • Oversee non-department-tied deliverables such as badging and merchandise rollout.
  • Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.

• Production and Speaker Management

  • Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
  • Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
  • Where necessary, manage speaker logistics leading up to the event.

• Post-Event Evaluation and Reporting

  • Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
  • Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.

• Meeting Management

  • Manage minutes and tasks reporting, tracking, and monitoring.

Qualifications

What you will bring

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

Additional Information

What you will get

• BUPA Medical Insurance for you and your family  
• Annual leave – 25 days
• Remote working on Sundays  
• Working anywhere – 1 month every year
• Wellbeing Benefits  
• Family visa costs (up to a max of three children) 
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh – for you and your family (up to a max of three children) 
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh – individual and family (up to a max of three children) 
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible