Office Manager/Administrative Assistant

Job Description

Shift: (Part-Time) Monday- Friday, 8am- 12pm (20 hours per week)

Essential Duties and Responsibilities:

• Greet visitors, manages site visitor logs and organizes and distributes in-coming mail.    
• Stock office with office supplies, snacks and beverages and work to ensure a pleasant working   environment for all employees.
• Maintains company organizational charts. 

• Provides administrative support for onboarding site new hires such as calendaring onboarding sessions and distributing new hire swag bags.
• Updates site security badge management system. 
• Provide administrative support to the onsite activities team by assisting with event set-up and clean up and outside catering or vendor coordination. 
• Primary point of contact for on-site meetings including coordinating meeting location and catering
• Responsible for supporting office administrative tasks such as expense reports for department heads and office supply purchasing and any other tasks on an as needed basis.
• Purchasing and Accounting Support: request PO’s in Coupa purchasing software platform.
• Primary point of contact for external office contractors, cleaners and suppliers for scheduled maintenance
• Demonstrates and promotes the company vision
• Regular attendance and punctuality
• Provides cross-functional support to EHS/Facilities
• Performs other duties as assigned
• Adheres to site environmental health and safety (EHS) requirements

Qualifications

• 2+ years of office administration experience handling administrative, accounting and office management related tasks.
• High school diploma.
• Excellent computer skills, including a high degree of proficiency in   Microsoft Word, Excel, Outlook, and PowerPoint.

Additional Information

What we offer:

• Excellent full time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

All your information will be kept confidential according to EEO guidelines.

Eurofins USA Discovery Services is a Disabled and Veteran Equal Employment Opportunity employer.