Procurement Back Office Specialist

Job Description

About the Role:

As a Procurement Back Office Specialist, you will support the accurate administration of supplier contracts, pricing data, and master data within our Procurement organization. Working closely with Procurement, Finance, and Operations teams, you will help ensure data accuracy, contract compliance, and the smooth execution of procurement-related administrative processes.

In this role, you will contribute to efficient procurement operations in a dynamic, international environment. You will work with different internal and external stakeholders and play an important part in maintaining high data quality, reliable processes, and operational excellence.

About your tasks:

• Maintain and update supplier, pricing, and contract data, ensuring accuracy and consistency across our systems;
• Check supplier agreements and contract conditions to support compliance with agreed terms and identify potential discrepancies;
• Update contract information and support the day-to-day administration of procurement processes;
• Analyze and clarify invoice, pricing, and contract-related discrepancies together with suppliers and internal stakeholders;
• Collaborate closely with Procurement, Finance, and Operations teams, supporting the continuous improvement of contract administration processes and data quality.

Qualifications

About You:

• You have completed a commercial apprenticeship, a degree in business administration, or a comparable qualification, and have gained experience in procurement administration, contract administration, master data maintenance, or a similar back-office/operational environment.
• You have experience working with ERP systems and good knowledge of Microsoft Office, especially Excel.
• You work in a structured, accurate, and detail-oriented way, and enjoy working with data.
• You communicate confidently in both Italian and English and enjoy collaborating with different internal and external stakeholders.
• You are proactive, reliable, and able to stay organized while handling several administrative topics in parallel.

Additional Information

About your benefits:

In order to provide you with the best possible support for your individual needs – whether it’s living a healthy life, having enough time for your needs, or developing your skills – we offer a wide range of different, site-specific benefits:

• Welcome days: We want you to feel comfortable from day one and welcome you with a specific onboarding program.

• Mental health: Get quick professional help from psychologists from nilo if you feel overwhelmed in your personal or professional life. Anonymously and free of charge.

• Smart working: When your job doesn’t require you to be onsite, we arrange hybrid work schedules with the possibility of working remotely.

• Redcare Events: We can only grow together. We promote team spirit with team and corporate events, regularly celebrating our successes all together.

• Training and personal growth: We encourage continuous learning and growth through internal and external trainings and workshops.

• Employee discount: Of course you will have discounts in our webshop.