Personal Assistant to CEO - Business & Asset

The Personal Assistant provides dedicated day-to-day support to the CEO of the Business & Asset pillar, with primary ownership of his calendar, schedule, travel, and administrative matters. This is a hands-on, proactive role: the successful candidate is expected to anticipate the CEO's needs, plan ahead independently, and take initiative in organising recurring commitments rather than waiting to be instructed.

• Take full ownership of the CEO's calendar, proactively planning and scheduling meetings, including recurring commitments well ahead of time, without needing to be reminded or instructed.
• Directly approach the CEO to confirm availability and preferred date/time for upcoming commitments, and follow up firmly.
• Identify and resolve scheduling conflicts, prioritising competing demands on the CEO's time and flagging clashes early.
• Handle travel arrangements such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Manage and prioritise emails, and requests directed to the CEO, filtering and flagging urgent matters.
• Prepare, organise, and maintain documents, reports, and meeting materials for the CEO's engagements.
• Attend meetings where required to take notes and track action items, following up to ensure timely closure.
• Maintain filing systems and records for the Office of the CEO in an organised and easily retrievable manner.

• Act as a point of contact between the CEO and internal/external stakeholders on scheduling and administrative matters.
• Involving and assisting in the day-to-day operations by supporting the administrative work.

• Handle sensitive and confidential information with the highest level of discretion
• Exercise sound judgement on what requires the CEO's immediate attention versus what can be managed independently.
• Any other tasks as may be required.

Requirements

• Diploma or Bachelor's degree in Business Administration, Communications, or a related field.
• At least 2–4 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary to senior management, ideally C-suite or business-owner level.
• Experience working in a fast-paced environment with shifting priorities is highly desirable.
• Highly proactive, organised, and forward-planning — able to anticipate the CEO's needs and schedule ahead independently, rather than waiting for instructions.
• Confident and assertive personality.
• Strong written and verbal communication skills in English and Mandarin.
• High degree of professionalism, integrity, and discretion in handling confidential matters.
• Strong multitasking and time-management skills, with the ability to remain composed under pressure.
• Good interpersonal skills and the ability to work effectively with senior stakeholders across the organisation.