Assistant Administrator - Graduate / Entry Level (Fund Services)

Job Description

Role Overview Provide proactive support to administrators and managers in delivering professional administration and company secretarial services across a diverse portfolio of client entities, ensuring full compliance with Ocorian policies and procedures.

Key Responsibilities

• Assist with the day‑to‑day administration of companies and funds, ensuring activities meet statutory and governance requirements.
• Maintain accurate client records, statutory registers, and databases.
• Act as a supervised point of contact for allocated cases, handling correspondence promptly and preparing attendance notes.
• Support meeting preparation, including drafting basic minutes and documentation.
• Process payments, invoices, scanning, copying, and general administrative tasks.
• Liaise with accounting teams to support bookkeeping, annual accounts, billing reviews, and aged debt monitoring.
• Contribute to periodic client reviews and ensure tax filings and obligations are met when required.
• Provide cover for colleagues during absences and escalate risks or issues to managers as needed.
• Maintain a working awareness of local regulatory requirements and undertake additional tasks as directed.

Qualifications

Knowledge, Skills and Experience 

• Educated to A level or degree standard. 
• The post holder should be willing to work towards a professional qualification. 
• Strong IT skills. 
• No funds/corporate/trust experience necessary. Previous office experience would be an advantage. 
• Strong communication skills (written and spoken English). 

#LI-BF1 
#LI-Hybrid 

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.