Project Closeout Consultant - West
San Francisco - Hybrid
About BuildingWorks
BuildingWorks creates a memory for buildings. We handle 100% of construction closeout documentation, reducing timelines from the industry standard of 4-6 months to 30-60 days. Since 1999, we have completed 500+ projects for leading general contractors and building owners across 20+ states.
Our DataSphere platform delivers organized, searchable documentation that facility teams actually use, not boxes of binders that sit in storage rooms.
The Role
As a Project Closeout Consultant, you will manage all aspects of closeout documentation collection, organization, validation, and delivery for commercial construction projects. You are the person who makes sure nothing gets lost in the handoff from construction to operations.
This role requires attention to detail, comfort working with construction documents, and the ability to coordinate with multiple subcontractors and project teams simultaneously.
What You Will Do
Document Collection and Management
You will collect closeout documentation from general contractors and their subcontractors throughout construction. This includes equipment specifications, operation and maintenance manuals, warranties, as-built drawings, commissioning reports, test and balance reports, and training materials. You will track submission status, follow up on outstanding items, and ensure all required documents are received.
Organization and Verification
You will organize documentation in our DataSphere platform by system, room, manufacturer, and drawing number. You will verify that submitted documentation matches contract requirements and installed equipment. When you find a manual for the wrong model or a missing warranty, you will track it down and get it corrected.
Quality Assurance and Audit
You will audit documentation packages for completeness and accuracy before delivery. This means validating that the HVAC manual matches the installed equipment serial numbers, the electrical panel schedules reflect as-built conditions, and all required warranties are documented with proper start dates and coverage periods.
Client Coordination
You will work directly with project managers, project engineers, and subcontractors to collect documentation. You will provide status updates to general contractors and participate in closeout coordination meetings. You will train building owners and facility managers on DataSphere navigation and features upon project delivery.
Project Management
You will manage multiple projects simultaneously at different stages of completion. Some projects will be in early collection phases while others are in final delivery. You will track progress against milestone schedules and flag issues before they become problems.
What You Bring
Required Experience
2+ years working with construction documentation, project management, or facilities management
Familiarity with construction closeout processes and typical documentation requirements
Experience reading and interpreting construction drawings and specifications
Proficiency with document management systems and cloud-based platforms
Strong organizational skills with the ability to track hundreds of documents across multiple projects
25% travel for in state or out of state projects
Preferred Experience
Background as a project engineer, project coordinator, or assistant project manager with a general contractor
Experience in facilities management or building operations
Knowledge of MEP systems (mechanical, electrical, plumbing) and building equipment
Familiarity with CSI specification divisions and submittal processes
Experience with construction management software
Skills and Attributes
Detail-oriented with a low tolerance for incomplete or inaccurate information
Comfortable communicating with subcontractors, project managers, and building owners
Self-motivated and able to work independently on multiple concurrent projects
Problem solver who finds missing documents rather than just noting they are missing
Clear written communication for status reports, emails, and documentation notes
What We Offer
Competitive compensation based on experience
Remote work flexibility with occasional project site visits
Opportunity to work on diverse projects across commercial, healthcare, education, and industrial sectors
Direct impact on project outcomes and client satisfaction
Growth opportunities as BuildingWorks expands
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Key team members
Rob Murray
Tim Schlueter
Lihua Cao
George Gresham
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