The Operations Assistant will provide administrative, operational, and organizational support to the Owner, ensuring the efficient management of daily business activities. The role requires strong coordination skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Executive Support
• Manage the appointments, meetings, and travel arrangements.
• Coordinate and prepare meeting agendas, presentations, reports, and correspondence.
• Screen calls, emails, and other communications.
• Take meeting minutes and follow up on action items.
Operations Coordination
• Assist in monitoring daily business operations and project progress.
• Coordinate with department heads to ensure timely completion of tasks and projects.
• Track operational deadlines and provide regular status updates to the Owner.
• Support implementation and improvement of operational processes and procedures.
Administrative Duties
• Maintain organized records, files, contracts, and confidential documents.
• Prepare reports, spreadsheets, and business documentation as required.
• Process and track approvals, purchase requests, and administrative paperwork.
• Manage office supplies and coordinate administrative requirements.
Communication & Stakeholder Management
• Coordinate communications with clients, suppliers, partners, and external stakeholders.
• Ensure timely follow-up on requests and business matters.
Project Support
• Assist in planning and coordinating special projects and business initiatives.
• Monitor project timelines and ensure deliverables are completed on schedule.
• Conduct research and prepare summaries, presentations, and recommendations when required.
Qualifications
• Bachelor's degree in Business Administration, Management, Operations, or a related field.
• Minimum 2–5 years of experience in executive support, operations coordination, or administrative roles.
• Experience supporting senior executives or business owners is preferred.
Skills & Competencies
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong problem-solving and analytical skills.
• Attention to detail and accuracy.
• Ability to work independently and take initiative.
Reporting Line
Reports directly to the EA to CEO.
Key Performance Indicators (KPIs)
• Timely completion of assigned tasks and projects.
• Accuracy and efficiency of administrative support.
• Effective coordination between departments.
• Adherence to deadlines and follow-up actions.
• Quality and timeliness of reports and documentation.
Benefits
What We Offer:
· Competitive salary and benefits package
· Opportunity to work on innovative and sustainable projects
· Supportive and growth-oriented work environment
· Exposure to international standards and advanced technologies
Other open roles at Sunreef Yachts(6)
The Sunreef Yachts shipyard, established in Gdansk – Poland in 2002 by French Businessman- Francis Lapp, has the knowledge, experience and technical background necessary to manufacture unique multihulls of the highest quality composite using the most advanced technology practiced in the yachting industry today. Each Sunreef custom-made catamaran is designed in great detail for the most demanding customer and delivers the best in comfort, living, and safety. Every yacht boats high-performance sailing, luxury “tailored” accommodation, extensive living space and innovative design features. Thanks to the large distance between their two hulls and proper weight distribution, Sunreef`s catamarans are much more stable than typical monohulls. These vessels are regarded by their users as real “floating villas”. They are significantly wider so that they can provide even double the living space of a monohull. With exceptional space and great stability, all Sunreef Yachts make spending time aboard nothing but a pleasure. On a catamaran of a certain size there is no need to compromise on the comfort which boat owners and guests are used to from their homes- it is possible to accommodate a large number of guests, dine and rest comfortably in any of the nicely arranged areas indoors or outdoors no matter whether cruising on the ocean, anchored in the bay or moored in the marina. Sunreef Yachts are well known among customers around the world. The combination of all the features of Sunreef`s units together with designs that are fully customizable and prepared upon individual request, reinforce Sunreef Yachts as the undisputed leader in luxury catamarans. Thus far the shipyard has launched more than 80 super sailing and power units for individual requests.
Key team members
Gabriele Ferlazzo
Razik Fareed
Anna Figueras
Francis Lapp
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