Executive Assistant

Job Description

This role supports KE's executive leadership team by providing high-level administrative, organizational, and project coordination support that keeps the business moving forward. You'll be responsible for managing executive priorities, coordinating schedules and travel, facilitating communication, and supporting key initiatives that directly impact leadership effectiveness and organizational success.

Success in this role means serving as a trusted partner to senior leaders, anticipating needs, solving problems before they arise, and helping ensure priorities stay on track—all while upholding KE's commitment to Safety, People, Passion, and Performance. If you're someone who takes pride in doing things the right way, thrives in a fast-moving environment, and enjoys helping others succeed, this position is built for you.

What You'll Do

You'll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day-to-day responsibilities may include:

• Manage executive calendars, schedules, appointments, and priorities.
• Coordinate domestic and international travel, including accommodations, transportation, and itineraries.
• Organize meetings, leadership events, and conferences, including logistics and meeting materials.
• Serve as a key point of contact for internal and external communications.
• Prepare presentations, reports, agendas, and executive correspondence.
• Take meeting notes, track action items, and ensure follow-through on key initiatives.
• Support and monitor progress on strategic projects and cross-functional initiatives.
• Manage executive expense reporting, receipts, and budget tracking.
• Handle sensitive and confidential information with professionalism and discretion.
• Collaborate with departments across the organization to keep priorities aligned and moving forward.
• Anticipate leadership needs and proactively solve problems before they become obstacles.
• Provide administrative support and assist with special projects as needed.

Qualifications

What You Bring

You're someone who shows up ready to work hard, learn fast, and contribute to a team that takes pride in doing things right. Successful candidates typically bring:

• Minimum 5 years of experience in administrative assistant functions, office management or coordination, supporting leaders or executives.
• Strong organizational, planning, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience with project management software is a plus.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong critical thinking and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.

At KE, we're less concerned about how many years you've held the title of Executive Assistant and more interested in who you are.

We're looking for someone who:

• Gets things done without being asked twice.
• Takes ownership and follows through.
• Is dependable, trustworthy, and accountable.
• Thrives when every day looks a little different.
• Is naturally organized and enjoys creating structure.
• Communicates professionally and builds strong relationships.
• Has a positive, solution-oriented attitude.
• Is approachable, friendly, and enjoyable to work with.
• Can be trusted with highly confidential information.
• Is curious, eager to learn, and always looking for ways to improve.

We hire for character first because we believe integrity, initiative, work ethic, and attitude are the strongest indicators of long-term success.

Additional Information

Pay Range

We believe in paying for the value you bring to the team, and we aim to be competitive in every market we hire in.

Pay Range: $90,000.00 - $105,000.00 per year

Total Rewards 

As a full-time employee at KE, you'll have access to a comprehensive benefits package designed to support your health, wellbeing, and future. 

• 100% employer-paid health and dental coverage for employees 
• HSA contributions to support your medical expenses 
• Company-paid life insurance and disability coverage 
• 401(k) with competitive company match 
• Paid weekly with competitive wages 
• PTO, six paid holidays, and education reimbursement 
• Exclusive employee discounts through Working Advantage 

We believe your work should be rewarded with more than just a paycheck. At KE, we invest in your total wellbeing. 

Physical Requirements 

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities. 

Typical requirements may include:

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers to operate office equipment and technology.
• Ability to communicate effectively in person, over the phone, and through written communication.
• Occasionally lift and carry items up to 20 pounds.
• Ability to move throughout office environments and event spaces as needed.
• Occasional travel may be required.

Accessibility: If you need accommodations as part of the employment process, please contact KE Human Resources via email at [email protected].

Equal Opportunity Employer (EEO)

Knobelsdorff (KE) is an EEO to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Applicants have rights under Federal Employment Laws:

• EEO is the Law (English/Spanish)

KE participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please review the E-Verify Participation and Right to Work posters.

If you need accommodation during the hiring process, let us know and we’ll work with you.