Operations Commercial Assistant

We are looking for a highly motivated and proactive graduate to join our team as a Commercial Operations Assistant.

This is an excellent opportunity for someone looking to start a career in the shipping industry and gain hands-on experience in commercial operations, vessel operations and the Brazilian market.

No previous shipping experience is required. We are primarily looking for someone with a positive attitude, strong attention to detail, excellent organisational skills and a genuine willingness to learn and take ownership of responsibilities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative, commercial and operational support to the Commercial Operations Manager and the wider team.
• Assist with the day-to-day management of vessel operations and voyage administration activities.
• Liaise with third parties and Brazilian business partner on operational matters.
• Assist with the preparation, review and administration of charter parties, contracts and other documentation.
• Support invoicing processes, payment follow-ups, reconciliations and the maintenance of accurate financial records.
• Assist with foreign exchange settlements and other finance-related operational activities.
• Prepare and maintain operational reports, trackers, records and databases.
• Support the preparation, collection and maintenance of documentation required for operational, regulatory and tax compliance purposes in Brazil.
• Coordinate and follow up on operational matters and outstanding actions with internal and external stakeholders.
• Assist with document management, filing and maintaining organised records.
• Support with scheduling, meeting arrangements and general correspondence.
• Provide general administrative support and assist with ad hoc projects and tasks as required.

Requirements

Requirements

• University degree in any discipline.
• Fluent in Portuguese and English, both written and spoken.
• Strong organisational skills and excellent attention to detail.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Ability to manage multiple tasks and prioritise competing deadlines.
• Proactive, hands-on and willing to take ownership of responsibilities.
• Positive attitude, enthusiasm and a strong willingness to learn.
• An interest in shipping, logistics or the energy industry would be an advantage.

Experience

• Previous experience in shipping or commercial operations is not required.
• Recent graduates and candidates looking to begin their career in the maritime industry are encouraged to apply.