Administrative assistant

Job Description

Primary Function of Position:

This role provides administrative support and acts as a liaison for a department as required, as well as administrative and logistical support for the office, and will manage all office related activities to ensure seamless execution and alignment to highest standards.

Roles and Responsibilities:

• Manages day to day administrative processes utilized to relieve executive, administrative and line/staff managers of complex details
• Assisting with presentations, agendas and reports
• Contributes to Intuitive administrative training, procedures, processes, systems and other tools
• Participates in projects and other special assignments
• Participates in continuous improvement efforts
• Analyzes and determines approach for routine items: Oversees more critical expenses Represents the department in cross-functional projects

Qualifications

Required Knowledge, Skills, and Experience:

• Typically requires a minimum of 2 - 4 years of related experience
• High school diploma/Secondary Education; vocational training and/or on the-job training
• Strong attention to detail; strong ability to identify key takeaways from meetings
• Ability to influence through effective communication skills
• Strong networking skills amongst internal/external stakeholders
• Familiarity with company culture and ability to incorporate into existing processes
• Strong sense of professionalism
• Strong ability to maintain confidentiality and discretion

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer:  In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees
who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).  

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s
start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes. 

This position may be filled at a different job level than listed here depending on
business need and/or on the selected candidate’s experience, knowledge and skills.
Compensation will be based primarily on the job level at which the role is filled and the
candidate’s qualifications, consistent with applicable law.