Job Title: Executive Virtual Assistant

Position type: Full-time (40+ hours per week)

Work hours: 8:30 AM – 5:30 PM Eastern Time (EST)

Work days: Monday – Friday

Salary: $5 – $6 per hour (depending on experience)

Job code: DHardin-PUI

Workplace: Remote

Preferred Candidate Location: Philippines

Scope of Work/Responsibilities

A growing organization is looking for a highly organized and proactive Executive Virtual Assistant to support senior leadership and assist with daily business operations. This role requires someone who is detail-oriented, tech-savvy, and comfortable handling a variety of administrative, customer service, and operational tasks.

We are looking to hire immediately, as the executive will be traveling next week. Candidates who are ready to start right away will be prioritized.

Key Responsibilities

Administrative & Executive Support

Provide direct administrative support to C-suite executives and senior managers
Manage executive calendars, schedule appointments, and coordinate meetings
Handle email and text management including sorting, responding, prioritizing, and sending newsletters
Prepare documents, reports, presentations, and spreadsheets
Assist with data entry and database management

Customer Support & Communications

Respond to customer inquiries via email, chat, and phone
Serve as a customer service representative handling inquiries and resolving issues
Maintain professional communication across multiple platforms

Sales & Business Development Support

Appointment setting and calendar coordination
Assist with business development activities such as cold calling and outreach
Support inside sales processes, including collecting payments
Provide assistance as a client success/account manager ensuring customer satisfaction

Operations & Logistics

Coordinate travel arrangements including flights, accommodations, and transportation
Support internal operations across multiple business functions
Assist with CRM updates and operational documentation

Marketing Support

Create simple graphic designs such as flyers or basic marketing materials using Canva or similar platforms

Requirements

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint)
Google Workspace (Docs, Sheets, Drive, Calendar)
Canva or similar graphic design platforms
Basic IT troubleshooting

Communication Platforms

Email and phone communication
Messaging and collaboration tools such as Slack, Salesforce, WhatsApp, or Skype

Qualifications

Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
Strong organizational and multitasking skills
Ability to manage multiple responsibilities across operations, sales support, and customer service
Excellent written and verbal communication skills
Experience working with executives or senior leadership preferred
Comfortable handling phone calls and client communication

Additional Requirements

Ability to work full-time during EST business hour
Flexible and adaptable to support multiple operational functions
HIPAA certification preferred or willingness to obtain if required
Reliable internet connection and professional remote workspace

Basic requirements

Must be proficient in speaking and writing English very clearly
Must have relevant work experience
Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
Must be available for video meetings with your camera on (when needed)

Technical requirements

Device: Reliable laptop or desktop computer.
Internet: High-speed connection (minimum 10 Mbps).
Audio: Noise-canceling headset.
Video: Webcam for virtual meetings.
Workspace: Quiet, professional environment

Benefits

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.