Project Coordinator

The team: 

Web Summit produces the best technology conferences in the world. As we expand our presence across the globe, we now require a Project Coordinator to support our Country Management and Live Events Teams in Qatar, to help us foster and cement a thriving and successful partnership.

• Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines

• Develop and maintain detailed project plans, timelines, trackers, and regular status reports

• Coordinate cross-functional workflows between internal teams, high level  stakeholders, strategic partners, and external vendors

• Support the preparation of high-quality presentations, reports, and briefing materials for leadership

• Ensure accuracy, consistency, and professional formatting across all documents and deliverables

• Support ongoing communication and coordination with key stakeholders, ensuring timely follow-ups and responses

• Assist in managing protocol-related requirements and ensure adherence to local standards and expectations

• Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities

• Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics.

• You will coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence

• You will ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule

• You will support production planning and coordination for events and projects as required

• You will provide on-the-ground operational support during key event periods

• Fluent in English and Arabic (written and spoken)

• 5+ years of experience in project coordination, public  relations, event management, executive support, or a related field

• Prior experience managing  high level stakeholder relations t is highly preferred

• Experience in large-scale events, conferences, or international organizations

• Highly organized with exceptional attention to detail and strong multitasking ability

• Strong PowerPoint and presentation-building skills

• Excellent written and verbal communication skills in both English and Arabic

• Ability to manage multiple priorities and deadlines in a fast-paced environment

• Proactive, reliable, and able to work independently with minimal supervision

• Strong willingness to learn, adapt, and develop within a dynamic environment

• Experience in administration, coordination, events, or production is a strong plus