Space Strategist | EMEA

Job Description

The Space Strategist bridges occupancy data and strategic decision-making. They translate portfolio information and utilization insights into actionable space strategies that support business goals, long-range planning, and the adoption of future workplace models.
 

Key responsibilities:

• Conducting occupancy and utilization analysis to inform space efficiency and right-sizing.
• Developing scenarios and feasibility plans for consolidations, expansions, and capital projects.
• Using Planon and Colliers360 dashboards to identify trends, model future demand, and present recommendations.
• Supporting flex seating strategies, workplace design principles, and change enablement related to space use.
• Partnering closely with Workplace Strategy, PMO, and Workplace Operations to align portfolio planning with business needs and workplace vision.
   

Core competencies:

• Analytical & Strategic Thinking: Ability to interpret data into meaningful planning and business outcomes.
• Space & Occupancy Planning Expertise: Skilled in test fits, adjacency planning, needs assessment and scenario development.
• Utilization & Forecast Modelling: Proficiency in leveraging dashboards and predictive data for demand planning.
• Stakeholder Facilitation: Confident working with business leaders, translating requirements into actionable plans.
• Workplace Design Literacy: Understanding of design standards, workplace typologies, and employee experience drivers.
• Technology Fluency: Comfortable using IWMS and BI tools as inputs for planning, rather than for direct data management.
   

Our requirements:

• 3+ years of experience in a similar, client-facing role.
• Experience in office space planning.
• Experience with IWMS systems and BI tools.
• Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and the client.
• Exceptional organisational skills, ability to multi-task and excellent attention to detail.
• Fluency in English is required. 
• Nice to have: experience working with AutoCAD.
   

What we offer:

• Hybrid work model (Warsaw office) with regular visits to the office 2/3 days per week.
• International environment, working in English.
• Private healthcare with rehabilitation, 6 additional days off yearly for parents, cafeteria programme and other benefits.
• Internal training program.
• Job in a company that cares about the sustainable development of the organization.
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021, 2022, 2023, 2024 and 2025.

Additional Information

Check our Warsaw Newffice | Colliers