Project Administrator
Posted about 2 hours ago
Job Description
We are seeking a Project Administrator with experience in a similar role. As Project Administrator you will be responsible for providing high quality general administrative support to the team to implement and maintain an efficient and effective administrative function. This is an exciting role with lots of opportunities to get involved in.
Main Duties
Provide general administration support to the team as appropriate
Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested
Keep all team documents up to date (mailing lists, organisational charts etc.)
Inputting and receipting purchase orders onto the finance system as and when needed
Answer and field general queries to the team, providing assistance as required
Mobilisation of new starters onto the project
Photocopying, printing, binding, laminating and scanning documents as requested
Providing day-to-day assistance to the Directors as necessary to contribute to the smooth running of the team
Book meeting rooms as requested and maintain and manage electronic booking system, set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings. Set up equipment as requested
Order PPE and Business Cards for the team when required
Track team training compliance, timesheets, holidays etc.
Organise couriers for the Team
Updating the Contacts and Marketing database
Assist with the planning and organisation of events as when required
Liaise with other office Team Administrators and Business Assistants
Liaise with external contacts
Managing highly confidential information
Conduct research and information gathering when required
Prepare expense returns for team as required
Management of the people database
Demobilisation of leavers
Qualifications
Team Administrator/Team Secretary/Project Administrator already, looking after a large and busy team
Excellent Microsoft Office skills using Word, Excel, PowerPoint etc
Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’.
Works well in a team and can work on their own initiative with minimum supervision.
Additional Information
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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Please find out more about us at www.turnerandtownsend.com/
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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